Job Description

Job DetailsJob Location: 10 - Davenport Campus - Davenport, IA 52803Position Type: Full TimeThe Event Coordinator is responsible for the planning, coordination, and execution of in-person continuing education (CE) events. This position manages event logistics and on-site delivery, working closely with participants, speakers, vendors, contractors, and internal departments to ensure high-quality educational experiences. The Event Coordinator also supports the department’s move toward data-informed decision-making by collecting, tracking, and reporting event-level data related to participation, satisfaction, and operational outcomes. This role collaborates with the Credentialing Coordinator to ensure CE events are delivered in accordance with approved credentialing requirements and that relevant event data supports compliance and continuous improvement
Specific Duties and Responsibilities:
Plan and execute in-person CE events from initial scheduling through post-event wrap-up
Develop and maintain detailed event plans, timelines, run-of-show documents, and task lists
Coordinate venue logistics, room setups, accessibility, signage, and audiovisual needs
Oversee day-of event execution and on-site coordination
Order and coordinate event materials (badges, print materials, signage, handouts, supplies); manage shipping and inventory as needed
Serve as the primary operational contact for participants, speakers, vendors, and contractors
Collaborate with Advancement/Alumni Relations and other internal departments
Coordinate speaker logistics and on-site support
Collaborate with the Credentialing Coordinator to support delivery of credentialed CE events
Communicate schedule or program changes that may affect CE approval
Ensure event delivery aligns with approved credentialing parameters
Collect and maintain event-level data (registrations, attendance, satisfaction)
Administer post-event evaluations and summarize feedback
Track trends and recommend improvements
Prepare summary reports for leadership.
Create purchase requests and track event-related expenses
Collect and organize invoices and receipts
Maintain organized event files and documentation
Create purchase requests and track event-related expenses; collect invoices/receipts and ensure timely processing per internal procedures.
Minimum Qualifications:
High School diploma required, associate’s degree preferred
Experience coordinating in-person events or educational programs
Ability to manage multiple priorities and deadlines
Strong organizational skills and attention to detail
Ability to collect, track, and summarize operational data
Effective written and verbal communication skills
Proficiency with standard office software
Ability to work variable hours, including occasional evenings and weekends
Physical Requirements and Work Environment:
Perform sedentary to light work in a ventilated, lighted, and temperature-controlled office setting
Frequent need to stand, stoop, walk, sit, lift objects (up to 25 pounds) and perform other similar actions during the workday
Travel and weekend work as assigned for live events
This position description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned, and management retains the right to add or change the duties at any time.