Job Description

Job DetailsJob Location: Larchmont, NY 10538Position Type: Full TimeSalary Range: $24.00 - $28.00 HourlyLarchmont Yacht Club | Larchmont, NY
Event Coordinator
Full-Time | Hourly + Overtime Eligible| Rate: $24.00 to $28.00 Per Hour | Flexible Schedule Required Including Weekends & Holidays
About Larchmont Yacht Club
Founded in 1880, Larchmont Yacht Club (LYC) is one of the most prestigious private yacht clubs in the United States. Located just 16 miles from New York City on a beautiful 11-acre waterfront campus, the Club offers year-round social and recreational experiences for its members including sailing, tennis, paddle sports, swimming, and diving. LYC is known for its elite junior sailing program, outstanding hospitality, and enduring commitment to excellence.
Within this vibrant setting, our Catering and Events team delivers exceptional private functions, member gatherings, and regatta celebrations both on land and by the water.
Position Overview
Larchmont Yacht Club is seeking a personable, organized, and proactive Event Coordinator to support our Events Department. This position is key to providing high-quality, memorable experiences for our members and their guests. The Event Coordinator manages details from initial booking through event completion, ensuring each occasion reflects the Club’s reputation for excellence.
Key Responsibilities
Bookings and Member Services
Serve as the main contact for member and guest inquiries, event requests, and confirmations.
Schedule and coordinate private events, Club functions, and regatta-related activities.
Prepare event proposals, contracts, and function sheets in collaboration with the Director of Catering.
Maintain an accurate and up-to-date event calendar, ensuring timely communication with all departments including Food and Beverage, Operations, Housekeeping, and Waterfront teams.
Maintain detailed knowledge of event spaces, capacities, equipment, and inventory.
Administrative and Coordination Support
Organize and maintain all event-related documentation including contracts, permits, invoices, vendor information, and post-event reports.
Track deposits, payments, and vendor insurance requirements.
Support administrative needs such as data entry, inventory management, correspondence, and event supply tracking.
Event Operations
Assist with event setup, décor, and logistics while maintaining Club presentation standards.
Coordinate with catering, bar, facilities, and waterfront teams during events to ensure smooth execution.
Participate in event breakdown and post-event evaluations, collecting feedback and assisting in reports.
Qualifications
Qualifications and Skills
Experience and Technical Skills
Previous experience in hospitality, private club operations, or event coordination preferred.
Proficient in Microsoft Office or Google Workspace; experience with event management software is an advantage.
Strong understanding of vendor coordination, contract management, and event budgeting.
Ability to manage multiple priorities while maintaining attention to detail and composure in a fast-paced setting.
Core Abilities
Excellent organizational and time-management skills.
Strong verbal and written communication abilities with a professional and welcoming demeanor.
Creative problem solver who anticipates needs and adapts quickly to changes.
Team-oriented collaborator who works effectively across departments.
Service-driven mindset with a genuine enthusiasm for creating memorable experiences.
Professional Presence and Expectations
Larchmont Yacht Club represents the highest standards of hospitality. The Event Coordinator is expected to:
Present a polished, professional, and approachable appearance consistent with the Club’s setting.
Exhibit confidence and warmth when engaging with members, guests, and vendors.
Maintain composure and professionalism under pressure.
Demonstrate emotional intelligence and attentiveness to detail in all interactions.
Show initiative, reliability, and a positive attitude that fosters teamwork and member trust.
Why Join Larchmont Yacht Club
Work in one of the most scenic waterfront environments in the region, just minutes from New York City.
Be part of a respected institution that values tradition, sailing excellence, and world-class service.
Gain experience coordinating a wide range of events from waterfront regattas to elegant private celebrations.
Join a team that values hospitality, collaboration, and professional growth.
Compensation and Schedule
Hourly position with overtime eligibility.
Must be available to work nights, weekends, and holidays based on event needs.
Limited PTO availability during the Club’s peak seasons and holidays.
Full-time schedule based on business needs including nights, weekends, and holidays.