Job Description

Event and Operations Coordinator Responsibilities:

1. Coordinate all event marketing

• Oversee and execute a marketing plan for each event that includes social media, e-marketing, print and web.
• Event Coordinator will work with both the Event Director and Design Team to ensure marketing plan stays on track.

• Create & update event registration pages using the company system.
• EO Coordinator will work directly with the Event Director on this.

• Assist ED in regular communication with honorees.
• Assist in writing copy for email communications, social, scripts and invites.
• Assist in coordinating honoree programing
• Assist in coordinating speaker logistics – when needed
• Coordinate registering honorees, speakers and sponsors for programs in a timely and accurate manner

• Brainstorm with ED on overall event execution for each event.
• Attend hotel and venue planning meeting.
• Assist day-of event registration.
• Assist in all aspects of event prep – name badges, event signage, event décor, sponsor material, framed material, award, etc.
• Assist with event load in and load out.
• Assist with setup for events.

• Assist in the strategic planning of Boston Business Journal Events, including new events and improving existing events.
• Assist in the overall design and theme implementation of events.

• Maintain shared filing of all event trackers, communications, and planning documents with Events Director.

• Take and distribute notes from weekly Project Meetings
• Assist in proofing of event materials.
• Manage sponsor, honoree, and speaker’s trackers.
• Assist in collection of materials for programs.
• Assist in internal “fun committee” activities for the BBJ office.

Communication and Teamwork:

1. Keep Events Director aware of workflow and status of scheduled work. Work collaboratively and cooperatively with members of all other departments.
2. Share organizational tools and plans for keeping on schedule
3. Like all other staff members, the Event and Operations Coordinator is asked to participate in Business Unit-sponsored events promoting the paper.

Professional Development:

The Event and Operations Coordinator should participate in all training offered by ACBJ and the BBJ when applicable.

Other:

The Event and Operations Coordinator should be prepared to assist with any other task requested by the Events Director.

Qualifications

• Education: College degree preferred.
• Experience: 1- 3 years preferred.
• Specific Skills: Strong Excel experience, Microsoft Suite, Canva, Social Media management, Adobe Creative Cloud (Including, but not limited to, Illustrator, InDesign and Photoshop)** Please submit relevant portfolio work.