The Legends Agency

Event and Operations Assistant Co-ordinator

The Legends Agency  •  Cape Town, ZA (Onsite)  •  4 months ago
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Job Description

Event and Operations Assistant Co-ordinator

Support bespoke UK & Ireland events with a leading inbound tour operator

Remote (South Africa), R15 500 per month, 11:30–20:00 working hours

About Our Client

ASA Tours is an independent UK Inbound Tour Operator with over 30 years of experience delivering tailored B2B travel and event solutions across the UK and Ireland. Rooted in strong values and driven by purpose, the company is committed to providing unique, memorable experiences while operating as a Business for Good.

The Role: Event and Operations Assistant Co-ordinator

This role supports the planning and delivery of business events within the MICE department. From responding to RFPs to supporting on-the-ground logistics, you'll be part of a dynamic team curating tailored experiences across the UK and Ireland. The role requires occasional evening and weekend work and a flexible, detail-oriented approach to ensure every event runs smoothly.

Key Responsibilities

  • Bring at least 2 years of experience in a UK Inbound MICE event role
  • Support event project management from conception through to delivery
  • Coordinate logistics, liaise with suppliers, and assist in curating memorable events
  • Monitor bookings and ensure timely updates and amendments
  • Help manage financial aspects to meet company and client objectives
  • Assist with vendor selection, negotiation, and quality control
  • Ensure all contractual terms and costing meet budget and client requirements

About You

  • 2+ years of experience in a MICE event role within a UK Inbound travel agency or tour operator
  • Strong UK and Ireland geographical knowledge (venues, hotels, restaurants)
  • Fluent in English (Italian is a bonus)
  • Excellent customer service and negotiation skills
  • Highly organised with attention to detail and strong communication
  • Able to work under pressure and across departments
  • Proficient in Microsoft Office (Tour Plan, Canva, Trip Creator, and Mailchimp are a plus)
  • Self-motivated with a professional telephone manner and customer liaison abilities
The Legends Agency

About The Legends Agency

Welcome to The Legends Agency!

We are a premier Employer of Record (EOR) partner dedicated to helping global businesses build and manage exceptional teams in South Africa.

Our comprehensive, full-service solutions empower organizations to navigate the complexities of local employment while ensuring compliance, efficiency, and cost-effectiveness.

At The Legends Agency, we specialize in connecting international companies with top talent in South Africa, streamlining the hiring process, and managing payroll, compliance, and benefits seamlessly.

Our commitment to excellence ensures that our clients can focus on their core business while we handle the intricacies of workforce management.

Whether you’re looking to expand your team or establish a presence in the region, we provide tailored solutions that meet your unique needs. Let us help you create a legendary team that drives success and innovation.

We can save you money on salaries and social premiums and provide you with skilled English-speaking talent.

Explore more about our services at www.the-legends-agency.com or Mail us for details anthony.kettle@the-legends-agency.com.

Industry
HR & Recruiting
Company Size
51-200 employees
Headquarters
Cape Town, ZA
Year Founded
2022
Website
the-legends-agency.com
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