Job Description

Prime Retail Services is a nationwide retail construction General Contractor helping brands bring their spaces to life with precision and professionalism. Since 2003, we’ve delivered retail construction solutions for Fortune 500 companies and growing brands across the United States and Canada.

The Estimating Coordinator supports the estimating and operations teams throughout the preconstruction and project startup process for commercial construction projects. This role is responsible for soliciting subcontractor and vendor bids, maintaining bidder relationships, organizing project documentation, assisting estimators with bid preparation, and supporting project managers during project turnover and buyout activities.

The ideal candidate is organized, proactive, detail-oriented, and capable of managing multiple deadlines in a fast-paced commercial construction environment.

This position is on-site in Flowery Branch.

ESSENTIAL FUNCTIONS:

Bid Solicitation & Preconstruction Support

• Solicit subcontractor and supplier pricing for commercial construction projects.
• Develop and maintain subcontractor/vendor databases and bidder lists.
• Distribute plans, specifications, addenda, and bid invitations to subcontractors and vendors.
• Track bid coverage and follow up with subcontractors to ensure adequate trade participation.
• Coordinate pre-bid communications and maintain bid correspondence records.
• Assist estimators in organizing and leveling subcontractor proposals.
• Review proposals for completeness, scope alignment, exclusions, and clarifications.
• Maintain bid calendars, deadlines, and project milestones.
• Coordinate plan room management and electronic bid platforms such as BuildingConnected or PlanHub

Estimating Support

• Assist estimators with quantity takeoffs and document organization.
• Help compile conceptual, negotiated, and hard bid estimates.
• Organize subcontractor scopes, pricing comparisons, and value engineering options.
• Prepare bid tabs, qualification summaries, and proposal documentation.
• Support preparation of owner proposals and bid submissions.
• Assist with procurement tracking and material lead time documentation.
• Maintain estimating files and historical cost databases.

Communication & Relationship Management

• Build and maintain strong working relationships with subcontractors, suppliers, clients, and internal teams.
• Professionally represent the company in all communications.
• Coordinate effectively with estimating, operations, accounting, and field personnel.
• Assist in resolving bid discrepancies and scope clarifications.

COMPETENCIES:

• Outstanding communication and negotiation
• Excellent organizational and time-management
• Ability to manage multiple deadlines simultaneously
• High attention to detail and accuracy
• Strong interpersonal and relationship-building abilities
• Proficiency with Microsoft Office Suite
• Ability to read and interpret construction drawings and specifications
• Understanding of subcontractor scopes and construction sequencing
• Ability to work independently and within a team environment
• Reliable, predictable attendance at the scheduled site/office.
• Ability to work in a stressful environment.

REQUIRED EXPERIENCE:

• 3 years, Estimating support
• 3 years, Commercial construction
• 3 years, Project coordination
• 3 years, Bid administration
• 3 years, Preconstruction support

• Experience with commercial retail, grocery, hospitality, healthcare, industrial, or tenant improvement projects is preferred

REQUIRED EDUCATION:

• Associate degree or Bachelor’s degree in any of the following: Construction Management, Building Construction, Engineering, Architecture, Business Administration, or related fields.
• In lieu of a degree, equivalent construction experience of 4+ years may be considered.

The work environment characteristics described here are representative of those a teammate encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Moderate noise (i.e. client locations, business office with computers, phones, and printers, light pedestrian traffic).
• Outdoor work with potentially hot or cold climates.

The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to occasionally lift up to 25 pounds.
• Ability to visit active construction jobsites as needed.
• Office-based position with occasional field/site visits.
• Fast-paced commercial construction environment with deadline-driven responsibilities.

*** This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this job, but more of a general nature. Employee may be asked to perform duties not listed as required by business needs. Duties, responsibilities and activities may change at any time with or without notice***