Job Description

The Estimator & Project Quality Manager is responsible for developing accurate and comprehensive project estimates, managing the full lifecycle of Requests for Proposals (RFPs), and ensuring quality standards are upheld across in-house and contracted work. This role serves as a key liaison between vendors, Boards, and Property Managers, providing clear communication, detailed bid packages, and oversight to ensure all projects meet scope, budget, and quality expectations. A strong focus on cost analysis, documentation, and quality control is essential to success in this position.

Job Duties & Responsibilities:

• Prepare detailed cost estimates for maintenance, repair, and capital improvement projects, including labor, materials, equipment, and subcontractor pricing.
• Develop and assemble complete bid packages, including scopes of work, specifications, and supporting documentation.
• Manage the full RFP process from initiation through award, including scope development, bid solicitation, proposal evaluation, and vendor recommendations.
• Coordinate and communicate with Boards, Property Managers, and internal stakeholders regarding project scope, budgets, timelines, and bid results.
• Perform quality control inspections on in-house maintenance and repair work to ensure compliance with scope, standards, and expectations.
• Review contractor proposals for accuracy, completeness, and alignment with project requirements and budgets.
• Monitor project progress and conduct post-project evaluations to ensure cost accuracy, performance consistency, and quality outcomes.
• Maintain organized documentation for estimates, bids, contracts, and project records.
• Collaborate with maintenance teams and vendors to clarify scope details and identify cost-saving opportunities.
• Assist in developing standardized pricing structures, templates, and estimating procedures.
• Meet with vendors and contractors to review specifications, expectations, and performance.
• Support purchasing processes related to awarded contracts and projects.
• Other duties as assigned.

Qualifications

Requirements:

• Proficient in Microsoft Office applications (Word, Excel, Outlook) and familiar with company policies, procedures, and required forms.
• Professional communication skills, including verbal, written, interpersonal, and phone communication.
• Strong customer service skills with the ability to interact professionally with clients, vendors, and team members.
• Effective time‑management skills with the ability to prioritize time‑critical tasks.
• Self‑motivated, proactive, detail‑oriented, and able to work both independently and as part of a team.
• Ability to maintain confidentiality and exercise discretion in all duties and responsibilities.