The Estates & Facilities Administrator will support the effective day-to-day operation of the Estates & Facilities function, providing high-quality administrative, operational and customer-facing support across buildings, services and systems.
What you will do
Provide comprehensive administrative support to the Estates & Facilities team, ensuring accurate and timely handling of routine activity.
Monitor inspection, servicing and certification dates, ensuring records are current and actions are followed up in a timely manner.
Coordinate contractor visits, site access arrangements and related logistics.
Act as a first point of contact for Estates & Facilities enquiries, providing a professional and responsive service.
What you will bring
Proven administrative experience gained in facilities, property, office management or a similarly fast-paced operational environment.
Excellent organisational skills, with the ability to manage competing priorities and deliver work accurately to deadlines.
Strong IT skills, including confident use of Microsoft Office applications such as Outlook, Excel and Word.
Experience using helpdesk, CAFM or other record-management systems (Desirable).
Experience of supporting compliance, health and safety or contractor administration (Desirable).
Please see the full job description here: https://careers.chathamhouse.org/pages/estates-facilities-administrator
Benefits
Benefits include approximately 37 days annual leave (including public holidays and Chatham House closure days), pension salary exchange, employee assistance programme, parental leave, flexible working and other benefits designed to suit your lifestyle. All of this, in a professional, engaging and intellectually stimulating environment.
Salary: £30,000 per year.
Contract: Full-time, 6-month fixed-term contract.
Location: St James's Square, London.
Application closing Date: Tuesday, 9 June 2026, 23:59 BST.
The mission of Chatham House is to be a world-leading source of independent analysis, informed debate and influential ideas on how to build a prosperous and secure world for all. Chatham House was founded in 1920 and is based in St James's Square, London.
The Chatham House Rule, famous for facilitating free speech and confidentiality at meetings, originated here.
Research is core to all Chatham House activities. We undertake independent and rigorous analysis with the aim of setting the agenda and shaping policy by encouraging new ideas and forward thinking in international affairs.
Chatham House is also home to the internationally renowned journal International Affairs and the magazine The World Today, each published six times a year.
Chatham House regularly hosts high-profile speakers from around the world in a packed programme of events and conferences as well as organizing and participating in a number of events and conferences elsewhere in the UK and overseas.
Our members encompass a diverse range of backgrounds and professions including academics, diplomats, the media, NGOs, politicians, policy-makers, researchers and business people.
In addition to our publications and events our researchers regularly provide commentary in the media and evidence to Parliamentary Committees.
