Hartford Care

Estates Co-ordinator

Hartford Care  •  £32k/yr  •  Basingstoke, GB (Onsite)  •  5 hours ago
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Job Description

Hartford Care is looking for an organised, proactive Estates Co-ordinator to join our Estates and Development department. You will provide professional administrative support to the Estates and Development Director. You will also help build and maintain an asset management framework across our Homes, so that our assets deliver value, risk is reduced and the cost of ownership stays down.

This is a varied role. You will handle enquiries with tact, build strong relationships with colleagues and contractors, and keep our estates operations running smoothly.

Key responsibilities

  • Asset management: Own and coordinate the asset database and register. Make sure all equipment is tagged and cross-referenced to the accounting fixed asset register, and manage the asset lifecycle across the group.
  • Risk: Monitor and track action plans arising from maintenance, servicing and risk assessments.
  • Purchasing: Support group purchasing requests, such as fire safety and gardening equipment, and ensure compliance with the group purchasing policy.
  • Budget and contracts: Oversee the Estates budget, cross-check costs and monitor spend. Assist with contract management alongside the Director.
  • Maintenance coordination: Log dates in pre-planned maintenance logs, chase outstanding actions with Home Managers, and distribute outstanding action reports. Monitor servicing dates with Regional Operational Managers and make sure remedial actions are completed.
  • Contractors and repairs: Carry out regular checks with external contractors and escalate concerns. Support Homes in resolving breakdowns and repairs in-house where possible.
  • Site visits and audits: Arrange on-site visits to make sure Homes have the right equipment. Support the Quality Team with periodic audits of maintenance folders.
  • Communications: Manage the Director’s inbox, answer phone and email enquiries, and make sure actions are passed on and followed through.

About you

  • Excellent written and verbal communication skills
  • Confident with Microsoft Word, Excel and Outlook
  • Strong attention to detail, with excellent organisation and time management
  • Able to work on your own initiative
  • A practical problem solver who knows when to seek advice
Hartford Care

About Hartford Care

Hartford Care is an award-winning Care Provider of residential and nursing homes supporting older people and people who live with Dementia across the South of England.

Collectively, our backgrounds incorporate customer care at the highest level; health; education; finance; and social care and a thorough knowledge of the industry's regulatory authority.

Always working together, we ensure the knowledge and experience that emanates from our unique blend of talent and expertise is shared with our home managers and staff team.

Respect for our residents'​ privacy, dignity and individuality is at the heart of everything we do.

We firmly believe that every one of our residents has an absolute right to choose the way they live their lives.

Whatever their preferences, we do all we can to support our residents by providing them with the best possible environment in which to enjoy them.

Physical needs are carefully considered and, as such, we believe it is important to actively involve residents in their care to ensure they retain as much independence as possible.

We understand the vital importance of looking after the emotional and spiritual needs of both residents and their nearest and dearest.

We are proud that Hartford Care, established more than a century ago, remains a family-owned business and firmly believe our excellent reputation within the care industry has been achieved by remaining consistent with our values of creating caring communities.

Industry
Healthcare & Social Services
Company Size
51-200 employees
Headquarters
Basingstoke, GB
Year Founded
Unknown
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