Role Responsibilities

This position is relied on to monitor related processes and procedures to ensure clients have access to vehicles required to achieve their business goals and meet operational requirements. A high level of sensitivity and diligence must be applied to ensure delivery is in full compliance with applicable legislation, regulations, policies, directives, and business plan goals.

Your responsibilities will include

• Coordinate and manage the delivery of the executive vehicle program to meet the needs of executive vehicle operators and their support staff.
• Provide 24/7 emergency support for Ministers, Speaker, and Deputy Speaker, addressing critical issues such as travel breakdowns or safety concerns.
• Schedule and oversee maintenance, repairs, refueling, and cleaning for Executive Council vehicles, ensuring temporary replacements are arranged when required.
• Manage warranty claims, insurance matters, and recall repairs for executive vehicles.
• Maintain records of maintenance and repairs and ensure all vehicle documentation is accurate and complete.
• Collaborate with vendors to coordinate vehicle maintenance and resolve issues related to fueling, repairs, and aftermarket services.
• Inspect newly delivered vehicles for compliance with specifications and arrange pre-disposal preparations for retired vehicles.
• Promote collaboration with government ministries, manufacturers, and service providers to enhance fleet operations.
• Manage and maintain accurate electronic and paper records for the executive vehicle program in compliance with GoA records retention policies.
• Update fleet maintenance history, odometer readings, and contact information in the Fleet Management Information System.
• Reconcile fuel and maintenance receipts with monthly financial reports and ensure proper filing.
• Support the Team Lead in obtaining executive sign-offs on rental agreements and other required documentation.
• Oversee the proper use of fleet cards and ensure compliance with guidelines.
• Determine daily workload priorities and ensure timely delivery of services.
• Maintain a fleet of approximately 20 Executive Council vehicles and 4 pool vehicles, ensuring operational readiness.
• Handle inquiries related to fleet policies and preventive maintenance, providing recommendations and approvals as required.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

Agility You have the ability to anticipate, assess and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.

Drive for Results You will actively set goals and remains open to advice to achieve them.

Develop Networks You will maintain internal relationships and understands external network.

Creative Problem Solving You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

High school diploma and six months of experience in operating, maintaining, and servicing light vehicles; or an equivalent combination of education and experience.

A valid class 5 driver's license and a drivers' abstract consent form are required.

Equivalency: Additional directly related experience may be considered in lieu of education on a one-for-one basis.

Preference will be given to candidates with the following:

• Strong understanding of vehicle fundamentals including major systems and components as well as makes, models, specifications, vehicle classes, trim levels, maintenance, OEM maintenance standards, and after-market equipment.
• A strong mechanical aptitude is required.
• Ability to push, pull and lift heavy items and objects (up to 50 pounds).
• Able to work in a warehouse environment.
• Demonstrate good mobility and dexterity as position may require walking and standing for significant periods of time.
• Adapt to changes in operational requirements, such as hours of operations or procedures.
• Work in a team environment and have the ability to maintain a neat and clean work environment, including all related designated areas.
• Able navigate sensitive or politically complex situations while maintaining professionalism and ensuring alignment with organizational objectives.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

• One (1) full-time permanent position available. These positions report 36.25 hours of work per week, Monday to Friday.
• This position is located at Bonaventure Workshop, 12944-146 Street, Edmonton, AB.

If a security screening is required.

• Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.