Job Description

Job Summary
Under the supervision and direction of the EH&S Department head, the EH&S Assistant primarily performs administrative duties for Institute safety and occupational health programs. This includes database management, record keeping, filing, organization of various EH&S programs and support toward development of department initiatives. Additional technical duties include inspection monitoring of building safety equipment and emergency management coordination support.

Essential Duties and Responsibilities
• Coordinate EH&S safety training sessions. Schedule and arrange to maintain compliance with regulatory agencies and update records accordingly.
• Assist with the development and presentation of training sessions
• Coordinate safety and compliance committee meetings, including minute taking
• Facilitate medical surveillance and occupational health program per LJI standards and in compliance with regulations as applicable
• Handle and oversee information related to injury cases with occupational health provider
• Coordinate with HR involving workers’ comp cases
• Assist with procurement, invoicing and budgeting
• Institutional compliance committees administrative support (IBC, IACUC)
• Maintaining confidential employee files
• Assist with the maintenance of departmental policy and procedure documents
• Organization and maintenance of department documents including training records, inspection reports, certifications, permits and fees, accident reports and other department related documents.
• Coordination of records between EH&S office and other Institutional departments as needed
• Additional duties as assigned

Leveling Requirements
0-2 years’ experience in an office or professional environment required. Experience in the EH&S or Occupational Health is preferred. Educational background in scientific or public health strongly desired. Demonstrated ability to effectively organize and prioritize workload.

Excellent verbal and written communication skills. Strong computer proficiency required; experience with database management systems preferred. Proven sound judgement and commitment to customer service. Ability to work independently with minimal supervision. Strong organizational skills required.

How to Apply:
Interested applicants, please submit the following in a single attachment:
1. A brief cover letter relating how your talents fulfill the criteria for this position
2. Your resume/CV
3. A minimum of two references (three preferred)

The La Jolla Institute for Immunology (LJI) offers a collegial work environment that emphasizes collaboration, teamwork and creativity. Full-time employment at LJI includes a competitive salary, medical/dental/vision benefits, paid sick leave, and contributions to a retirement plan (403B). For the last decade, LJI has been ranked as one of the best places to work in San Diego by the San Diego Business Journal. The Institute hosts world-renowned faculty and over 80 postdoctoral researchers with scientists from over 30 countries. LJI is located in the Science Research Park on the campus of UC San Diego, providing easy access to the San Diego life sciences community and all that the area has to offer.

LJI provides Equal Employment Opportunity (EEO) to all employees and applicants for employment, and prohibits discrimination and harassment of any type, regardless of race, color, religion, age, sex, national origin, marital status, disability status, genetics, medical conditions, protected veteran status, sexual orientation, gender identity or expression, reproductive health decisions, or pregnancy, or any other condition protected by state and local laws. This applies to all terms and conditions of employment, including recruitment, hiring, placing, training, promotion, compensation, benefits, transfers, educational assistance, terminations, layoffs, recalls, transfers, leaves of absences, and social and recreational programs.

La Jolla Institute is committed to compensation that is externally competitive and internally equitable. We validate this commitment by conducting regular market analyses to remain competitive with organizations of similar size in the nonprofit, independent research sector. Compensation decisions consider a variety of factors including experience, education, unique skill sets, organizational need, and internal equity.