Department of Health and Human Services (DHHS)
Office Associate II
Opening Date: August 6, 2026
Closing Date: August 19, 2026
Job Class Code: 6542
Grade: 13 (Admin Svcs)
Salary: $17.73 - $25.53 per hour*
*This is inclusive of a 2.50% recruitment and retention stipend
Position Number: 02000-3866
Location: Augusta
Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.
Core Responsibilities:
The Maine CDC’s Environmental Health Program (EHP) is looking for an office associate to join as a key player in our team’s efforts to ensure that Mainers are protected from harmful environmental exposures, and to ensure that children are protected from lead poisoning. You will provide critical administrative support for the EHP, working mostly in its largest unit, the Childhood Lead Poisoning Prevention Program (CLPPP). This position offers an opportunity to make a meaningful difference through public service. If you are motivated by helping others, solving problems, and improving the health of communities, you will find purpose in this work.
As a member of a fast-paced, team-oriented office environment, a well-qualified candidate will be professional, well spoken, patient, possess strong organizational skills, and demonstrate a history of excellent customer service skills, both over the phone and in person. As a strong candidate for this position, you will demonstrate the ability to successfully manage multiple priorities for a wide variety of office tasks supporting the overall EHP mission.
Your duties will include but are not limited to:
• Processing incoming and outgoing mail.
• Completing periodic and on-request bulk mailing of brochures, flyers, and other printed information.
• Monitoring inventory of print materials and ordering materials as needed.
• Routing phone calls to the appropriate team members.
• Monitoring and organizing group email accounts to ensure messages get to the right person.
• Performing routine office functions, including scheduling meetings, maintaining office supplies, and ensuring office equipment is working.
• Entering and quality assuring data into electronic systems.
• Reviewing and tracking invoices and making payments as needed.
• Organizing and processing correspondence, data, and documents related to cases of childhood lead poisoning and related environmental inspections.
• Organizing and electronically filing case-related documents.
• Sending reminders to healthcare offices and parents for children that need a blood lead test.
• Performing quality assurance reviews of lead inspection reports.
Minimum Qualifications:
(Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience.)
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.
Preferred candidates will also have:
• Strong oral and written communication skills.
• Ability to adapt to shifting priorities to meet program needs.
• Experience working in a regulatory program.
• Proficiency in Microsoft Office – Outlook, Word, and Excel.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.
Agency information:
The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.
The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.
Application Information:
For additional information about this position please contact Crystal Arbour at Crystal.Arbour@Maine.gov
Please submit all documents or files in PDF or Word format.
To request a paper application, please contact Mandy.Hernandez@Maine.gov
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
Welcome! We in Maine take pride in our quality of life, our entrepreneurial spirit, and our strong, independent heritage. Our motto—“Dirigo” or “I lead” — reflects our sense of place, as the first state that greets the sun each morning, as well as our sense of pride…pride in our craftsmanship, our work ethic and our people.
No matter where you work in Maine State Government, you find a real sense of authenticity. From our small cities to our rural communities, the State of Maine offers a skilled and committed workforce, with unmatched transportation and information technology infrastructure.
Maine – it’s a great place to call home.
