Job Description

Reporting to the Manager, Enterprise Project Management Office (EPMO) Shared Services, the Enterprise Project Resource Lead is responsible for leading the organizational resource planning for the EPMO and supports corporate portfolio execution by translating data into supply of resources versus workforce demands. Leveraging strong relationships across all areas of the business and understanding of corporate priorities and knowledge of alternative resource options, the Lead provides scenarios for project and initiative execution and enables cross-functional discussion resulting in feasibility recommendations.

Responsibilities

• Maintain corporate visibility into project, initiative and operational resource capacity versus demand by managing the Enterprise Resource Management process.
• Maintain corporate visibility into the organizational capacity available for initiatives, taking into account Net Annual Work Hours and the business-as-usual capacity needed for line of business execution.
• Provide trusted data, including scenario-based options, to aid in feasibility analysis for Strategy and Corporate Project Governance.
• Facilitate collaborative discussions and connect with leaders one-on-one to understand resource needs across the organization and assist in the scheduling of resources for projects and initiatives.
• Proactively identify resource conflicts and resolve resource allocation issues by liaising with project managers or initiative owners and department leaders, understanding alternative resource options and leveraging corporate planning structures.
• Create concise, audience appropriate presentations that describe the completed analysis and provide insights for decision making in senior management working sessions and executive level meetings.
• Communicate resource demand and capacity from both an individual role level and a big picture perspective.
• Develop audience specific reports and/or dashboards that provide requested granularity of information for tracking project, initiative and operational resources.
• Recommend the evolution of Resource Management tools and templates to enable accurate reporting of resource utilization and resource availability.
• Manage data to reconcile estimated versus actual resource requirements on projects and initiatives and prepare clear reports that highlight discrepancies. Document and track lessons learned to improve future forecasting.
• Forecast ongoing projects and initiative resourcing, develop new procedures to analyze and report significant changes to resource utilizations and ensure data quality.

Qualifications

Education & Experience:

• Degree in Human Resource Management, Commerce, Business Administration, Psychology or a related discipline.
• Six years of progressively responsible experience in project coordination, resource coordination or workforce planning.

OR

• Diploma or certificate from the Project Management Institute (PMI) or equivalent.
• Seven years of progressively responsible experience in project coordination, resource coordination or workforce planning.
• Experience in data analysis is required.
• Experience in the insurance industry is an asset.

Technical Knowledge and Skills:

• Natural collaborator who effectively develops relationships with leaders across the organization for the purpose of data exchange, clarification and follow up.
• Skilled communicator with demonstrated proficiency in using visuals and strategic messaging in presentations that enable fact-based decision making.
• Strong attention to detail and commitment to maintaining data accuracy.
• Proficient ability to interpret, analyze, extract and compile data into actionable reports and dashboards.
• Demonstrated ability to leverage analytical skillset to produce trend analysis, variance and status reports.
• Exceptional administrative and organizational skills that support flexibility in prioritizing quick turnaround times with routine activities.

Employee Benefits

Health benefits

We offer a comprehensive health benefits program that includes:

• flexible health, dental and vision plans
• health spending account
• travel health coverage
• other extended health benefits such as ambulance, massage and physiotherapy

Financial security

In an effort to support financial security, we offer:

• registered pension plan
• group, dependent, and optional life insurance coverage
• sick leave to cover short-term disability
• long-term disability

Wellness

We offer programs that focus on how to better achieve a balance between work and personal commitments, as well as maintain a healthy workplace culture. This includes:

• vacation entitlement
• maternity, parental and adoptive leaves
• bereavement and family responsibility leaves
• employee and family assistance program
• mental-health programming
• onsite employee gym facility (Cityplace)
• discounted gym memberships
• wellness account

Diversity and inclusion

Manitoba Public Insurance believes that diversity and inclusion strengthens us. We consider ourselves to be a barrier-free organization where individual values, beliefs and practices are respected and appreciated for the diversity they bring to our work life.

Employee recognition

It’s important to recognize our employees for their contributions. Not only do we recognize employees as they achieve milestone years in their careers, we also have several outlets for leaders and peers to reward each other for work well done.

Professional development

We want our employees to grow, which is why we offer support in keeping their skills up to date. We offer in-house training, professional development and an educational assistance program.

Safety and health

In an effort to encourage a safe and healthy work environment, we offer various safety, health and workplace policies and programs along with technical expertise and assistance to support employee activities in safety and health.