Job Description
Posting Summary
Working Title
Enrollment Services Specialist
Role Title
Education Support Spec III
Role Code
29144-SW
FLSA
Nonexempt
Pay Band
04
Position Number
297W0329
Agency
Germanna Community College
Division
Germanna Community College (Div)
Work Location
Orange - 137
Hiring Range
$23.90-$26.56 per hour, state benefits do not apply
Emergency/Essential Personnel
No
EEO Category
6-Administrative Support
Full Time or Part Time
Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday-Friday 8:00A.M.– 5:00P.M. (29 Hours per week)
Or as scheduled
Sensitive Position
No
Job Description
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.
Germanna Community College is seeking a Part-Time Enrollment Services Specialist to work in the Enrollment Lab and Student Help Desk within Enrollment Services at the Locust Grove Campus. This student-centered role guides prospective, new, and continuing students from their initial inquiry through application, onboarding, registration, and enrollment.
The position also supports specialized admissions and enrollment activities for Health Care Technology and international students. The specialist provides responsive support in person and online, helps students overcome enrollment barriers, and connects them with appropriate college resources. The successful candidate will deliver timely follow-up, demonstrate empathy, and provide excellent customer service in a fast-paced, high-touch educational environment.
Major Duties and Responsibilities:
- Provide coverage for Welcome Center kiosks and virtual service platforms, serving as a first point of contact for students, families, and community members.
- Assist students with system access, application completion, admissions onboarding, course registration, and basic financial-aid guidance.
- Provide accurate referrals and warm handoffs to Counseling, Advising, Accessibility Resources, Veterans Affairs, Testing, Financial Aid, and other student-support services.
- Help students review schedules and conduct timely outreach by email, text, and telephone.
- Support students in person and online, respond to email requests, and receive and process student documentation accurately.
- Provide excellent customer service, timely follow-up, and empathetic support in a high-touch environment.
- Identify and troubleshoot barriers affecting admissions onboarding or enrollment and clearly explain the onboarding process and next steps to new students.
- Assist with Student Help Desk inquiries related to online services, account access, system navigation, and technology.
- Maintain accurate, complete, and confidential records of student and prospective-student interactions and follow-up actions.
- Collaborate with Enrollment Services colleagues and campus partners to provide seamless service and resolve student concerns.
- Process Admissions and Records transactions, including documentation intake, record updates, program changes, FERPA releases, and registration requests using the Student Information System and Perceptive Content.
- Support specialized admissions and enrollment processes by reviewing Health Care Technology applicants, registering Dual Enrollment students, and guiding international applicants through applicable admissions requirements.
- Maintain flexibility and a willingness to provide coverage at other Germanna locations as operational needs require.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Previous experience in Enrollment Services, an Admissions Office, as an Enrollment Support Specialist, or in a related student-support role.
- Proficiency in Microsoft Office and data management.
- Experience using a Student Information System such as PeopleSoft, Banner, Navigate, or a similar platform.
- Strong analytical skills and the ability to make informed decisions.
- Detail-oriented work habits and the ability to maintain confidential information.
- Excellent customer service skills and the ability to handle stressful situations professionally.
- Ability to maintain confidentiality and comply with FERPA and institutional requirements
Additional Considerations
- Bilingual proficiency in Spanish
- Experience working with students in a higher education setting.
- Knowledge of EAB Navigate and other CRM systems.
- Experience with or willingness to learn artificial intelligence tools.
- Excellent problem-solving skills and the ability to connect with a large student and community population.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
Travel between campuses can be required.
Posting Detail Information
Posting Number
WGE_3389P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
08/21/2026
Job Close Date
09/04/2026
Open Until Filled
Agency Website
https://germanna.edu/
Contact Name
Joshua Cave
Email
jcave@germanna.edu
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their
AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (
DARS), or the Department for the Blind & Vision Impaired (
DBVI). Service-Connected Veterans may also apply via the
AHP if they also provide an
AHP Letter. To request an
AHP Letter, use this link:
https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call
DARS at 800-552-5019, or
DBVI at 800-622-2155
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System ( VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System ( VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/100222
