Job Purpose

Execute the main procurement activities including Sourcing, contracting and supplier developments in addition to Purchasing requested materials, Services, Assets, MRO and General Purchasing with right specifications, price, quality, and delivery time / right location from right source

Key Accountability Areas

Supplier Development and Evaluation:

• Develop suppliers to meet objectives related to cost savings, delivery performance, and materials quality.
• Perform regular supplier performance evaluations to establish supplier development plans, including development and sourcing-related activities.
• Visit suppliers for required prequalification, evaluate, develop suppliers, and strengthen business partnerships in coordination with the commodity head and business unit (BU) quality teams.

Sourcing and Contracting:

• Execute sourcing and contracting plans based on the AED sourcing strategy.
• Maximize the number of contracted items within the scope of work with approved suppliers to secure prices, delivery, payment terms, and quality while saving purchasing cycle time.
• Ensure commercial, legal, and contractual compliance in all procurement transactions.

Procurement Execution:

• Understand detailed requirements for each purchase request, including description, specifications, quantity, UOM, and delivery date, with alignment and coordination with requesters or related BU technical teams.
• Manage the execution of purchase requests through processing RFx (RFQ, RFI, etc.) from the identified source list (Approved/Qualified suppliers).
• Negotiate for the best purchase conditions, considering required specifications, delivery time, and cost elements (lower price, best delivery date, best Incoterm/payment term).

Materials and Specifications Management:

• Initiate alternative material specifications according to market availability with the involvement of related BU technical teams.
• Compare quotations based on the approved comparison form, considering the best commercial (landed cost) and delivery terms.
• Identify selected suppliers with the involvement of BU-related technical teams/requesters (if required) and issue Purchase Orders (POs) on the system to the winning supplier based on winner criteria.

Purchase Order Management:

• Ensure the PO has all required attached documents (Quotations, communications, etc.).
• Follow the Alfanar PO approval matrix to obtain the final approved order.
• Send approved purchase orders to suppliers and follow up to receive order acknowledgment.
• Follow the PO delivery schedule with suppliers and related departments (Inbound Logistics) until materials arrive and the order is closed by paying the supplier.

Procurement Coordination and Vendor Management:

• Effectively contribute to procurement activities (Sourcing, Development, Evaluation, Contracting) with required coordination with related commodity heads.
• Maintain vendor master information and ensure it is up to date.
• Manage non-conformity processes for rejected supplied materials, and lead corrective/preventive actions with the involvement of other related departments (Quality, Store, Finance, etc.).

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Work Experience

Technical / Functional Competencies