Job Description

Position Title: EMIS Coordinator

Category: Administration; Classified; Bargaining Unit ineligible; FLSA exempt.

Contract: Contract length and days will be determined by the Governing Board; other terms and conditions of employment as per Board Policy and O.R.C.

Compensation: Salary, insurance coverage, and fringe benefits as per the current Board adopted policies and schedules, with placement for granted education, experience, and responsibility.

Education/Degree: Bachelor's degree

Reports to: Treasurer

Supervises: N/A

Job Goal: The ESCEO EMIS Coordinator will coordinate EMIS for ESCEO and its partner agencies as assigned. This includes but is not limited to compliance with all state and federal reporting requirements and Educational Management Information System (EMIS or whatever system sanctioned by the ODE) requirements.

Qualifications: The following qualifications are considered as guidelines:

• Substantial EMIS training is preferred.

• Technology competencies and knowledge of state software applications (e.g. EMIS, DASL/Progressbook).

• Knowledge and experience with EMIS reporting.

• Ability to make necessary state and local contacts to ensure compliance with EMIS guidelines.

• Ability to manage multiple projects and deadlines.

• Strong communications and organization skills.

• Skills in collaborating with colleagues in a tactful, congenial, and personal manner to ensure the highest quality team effectiveness.

• Able to maintain confidentiality.

PERFORMANCE RESPONSIBILITIES:

1. Comprehend and apply data reporting rules for local, state, and federal reporting, resolve data errors, and learn new software and new reporting rules on an ongoing basis.

   1. Efficiently analyze data reporting needs and requirements for local and state data submissions.

      1. Stay current on all EMIS rules and regulations required by law.

         1. Demonstrate good character, honesty, professionalism, integrity, commitment, and dedication to reporting the most accurate data, and practice confidentiality with student, staff, and financial data, and report district data in good faith.

         2. Provide training and technical support to staff as needed.

         3. Communicate student and staff reporting requirements to district and other personnel responsible for collecting data.

         4. Maintain and monitor student records when applicable.

         5. Work with auditors as requested.

         6. Assist with coordination of the student scheduling process when applicable.

         7. Serve as the liaison with the Information Technology Center (ACCESS) concerning data processing.

         8. Maintain open and friendly working relationships and communication with other districts, EMIS secretaries, and the student service staff at ACCESS.

         9. Coordinate with appropriate staff to create and process academic calendars, courses/schedules, and enrollment/withdrawals, and all other student data that affects EMIS reporting.

         10. Provide partner Districts' EMIS personnel with relevant student data including discipline, attendance, and grades.

         11. Must be willing to attend local, regional, and state EMIS meetings.

         12. Assist with special education data collection and coordinate with partner schools.

         13. Will perform other specific job-related duties as assigned.

         14. Other duties as needed and assigned by the Treasurer.

REQUIRED ETHICAL AND PROFESSIONAL ATTRIBUTES AND BEHAVIORS:

1. Is regular and prompt in attendance.
2. Seeks opportunities to improve skills and grow professionally.
3. Prepares an annual professional development plan that links professional growth with ESCEO and other assigned goals.
4. Attends and actively participates in all required/assigned training sessions, meetings, and other responsibilities.
5. Provides quality service to both internal and external colleagues and customers.
6. Seeks opportunities to participate as a productive member of ESCEO, school districts, and other committees and teams.
7. Generates internal and external support for ESCEO services.
8. Represents the ESCEO and its service schools with professionalism at all times.

9. Cooperates with and supports all service district regulations, standards and expectations.

10. Demonstrates at all times integrity and ethical behavior.
11. Responds quickly to directions for improvement from supervisors.
12. Maintains confidentially in all job-related discussions and communications.

OTHER EXPECTATIONS AND DEMONSTRATED SKILLS AND ABILITIES:

1. Possesses a valid state-issued driver's license and/or government-issued ID.
2. Reads, analyzes, and interprets data and reports.
3. Writes reports, correspondence, and other appropriate communique.
4. Presents information and responds to questions effectively and efficiently.
5. Prioritizes tasks, requirements, and expectations to perform to a standard of service excellence.

WORKING CONDITIONS:

Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.

1. Duties may require bending, crouching, kneeling, reaching, and standing.
2. Duties may require lifting, carrying, and moving work-related supplies/equipment, up to 50 pounds.
3. Duties may require operating and/or riding in a vehicle.
4. Duties may require traveling to meetings and work assignments.
5. Duties may require working in proximity to moving mechanical parts.
6. Duties may require using a computer keyboard and monitor.
7. Duties may require wearing protective clothing and using safety equipment.
8. Duties may require working extended hours.
9. Duties may require working under time constraints to meet deadlines.
10. Potential for exposure to blood-borne pathogens and communicable diseases.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.