Job Description

Posting number: 028450-26-2

Department: Emergency Mgt Agency/MetroSafe

Job classification: Emergency Services Coord

Posting type: Open

Categories: Public Safety

Summary

Summary Objective:

The purpose of this position is to serve as the primary liaison for operational coordination, assistance, and collaboration between departments for Emergency Planning and Response and Applicant Agency for Federally Declared Disasters.

This class works independently, under limited supervision, reporting major activities through periodic meetings.

Examples of duties

ESSENTIAL FUNCTIONS

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Serves as the primary liaison for on-scene and in-house coordination between departments for Emergency Planning, Response, and federally declared disasters.
• Responds to disasters and emergency situations and access affected sites to assess situations and determine appropriate actions.
• Establish and operate local incident command or management systems.
• Execute the local emergency operations plan and activate the emergency operations center or on-scene command post.
• Assist the Executive and Deputy Director in managing emergency planning and response activities.
• Represents the department at public and interagency meetings to provide information, answer questions, conduct briefings, community outreach, and coordinate disaster response efforts with public and private agencies. May be assigned to any position within the Incident Management System, specifically, Operations, Planning, and/or Logistics Section Chief.
• May serve as a Labor Supervisor during departmental emergencies and act as the primary point of contact for existing and potential contractual agreements related to emergency services, recommending additional contracts as needed during emergencies or disasters.
• Ensures compliance with Louisville Metro Jefferson County Emergency Operations Plan, Emergency Management’s Continuity of Operations Plan, and LMG’s strategic plan, , policies, and procedures.
• Forms and retains interagency relationships in management and operations to recommend and implement emergency preparation changes.
• Trains employees in the Survey 123 Damage Assessment Application with the GIS team replicated from the Kentucky Emergency Management Agency.
• Evaluates existing EOPs, -Emergency Support Function’s roles and responsibilities, and SOPs for accuracy, feasibility, duplicity, disparities, exclusions, and opportunities for education.
• Troubleshoots and coordinates with Metro IT the Accela or Survey123 Damage Assessment programs.
• Coordinates with EMA or FEMA planning processes for the Emergency Operations Plan, THIRA (Threats and Hazards Identification and Risk Assessment), and Hazard Mitigation.
• Ensures compliance with federal, state, and local regulation, ordinances, and plans.
• Communicates with FEMA agents and assisting agencies throughout the disaster cycle including pre-disaster declarations, during disaster, and after a declaration through Public Assistance and Reimbursement process.
• Conducts fleet, equipment, and radio inventories and confirms the current rates are equal to FEMA rate schedule.
• Implements policies, procedures, and operational adjustments to improve efficiency, transparency, performance, and consistency.
• Assist in maintaining Emergency Alert and Warning Systems (including the Mass Notification Telephone System and the Outdoor Warning Siren System).
• Assist in the maintenance of a primary and secondary Emergency Operations Center (EOC)
• Design, develop and present training material, distribute training and educational materials, design and conduct training, exercises, courses, and programs for various public and private organizations along with the public.
• Assist in the program development, implementation and tracking of SARA Title III plans and other programs of the Jefferson County Local Emergency Planning Committee (JCLEPC).
• Performs related work as assigned.

Qualifications

• Bachelor’s Degree in Business or Public Administration, Emergency Management, Homeland Security, or related discipline.
• Three (3) years of emergency preparedness, disaster response and recovery, FEMA process updates, grant portal, grants or public assistance experience.

EQUIVALENCY:

• An equivalent combination of education and experience may be substituted.

OTHER MINIMUM REQUIREMENTS:

• Must be certified in Basic CPR and Basic First Aid in the State of Kentucky or obtain within six months of employment.
• Must complete G-191, IS-2200, and E/L/G-2300 within six months of employment.
• Must complete Type 3 All-Hazards Incident Management Team O-305 course within one year of employment.
• Must complete required training and exercise through Kentucky Division of Emergency Management (KYEM).
• Must work a varied schedule, emergency incidents may require lengthy work hours.
• Must possess and maintain a valid state driver’s license with an acceptable driving history.
• Ability to don, wear, and doff personal protective clothing when applicable.
• Ability to potentially wear respiratory protection (SCBA and APR).

PHYSICAL DEMANDS:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT):

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• Involves routine and frequent exposure to:
• Extreme heat and/or cold; Wet or humid conditions.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

Supplemental information

SALARY GRADE: NU/115

TEST WEIGHTS: 100% TRAINING & EXPERIENCE

EEO

Please note that Training & Experience scores are based on the relevant (as determined by the hiring agency and Civil Service) training and experience from the last 10 years, as listed on your application and resume, as submitted. Any information that is unclear or that is not listed on your application and/or resume will not be considered in the calculation of the Training & Experience score. This also means that you should list your employment dates, including the month and year (i.e. 02/2017 to 08/2020) of employment, and number of hours worked per week.