Essential Duties and Responsibilities

Attendance Reporting & Preparation

• Process and maintain student attendance records (daily, each six weeks, and each academic grading period)
• Generate and maintain attendance data (absence verification) as it relates to Average Daily Attendance (ADA)
• Prepare campus for 1st and 4th six-weeks teacher verification and six-weeks data verification processes
• Process and maintain confidentiality with all applicable student records, including documents required for audit
• Monitor percentage in attendance (ADA report) to ensure attendance is not less than previously reported ADA (for waiver purposes)
• Perform PEIMS-based duties and data entry, as they pertain to attendance-taking protocols
• Maintain knowledge of Student Attendance Accounting Handbook (SAAH) for data proficiency
• Enter or verify enrollment of special population students for PEIMS reporting
• Verify and monitor teacher web absences daily
• Enter notes received from parents on a daily/frequent basis
• Follow the FBISD Attendance Manual's guidelines for daily, weekly, six-weeks, and semester attendance-taking protocols
• Perform clerical preparation of office work area: folders, organization, sign-in sheets, file cabinet labeling, etc.
• Physically convert paper cumulative folder contents to electronic folders in SIS
• Communicate with rollover students who had less than stellar attendance in the prior year

• Monitor data inequities to ensure data quality using software approved by the District
• Enter assigned At-Risk coding
• Enter data into Skyward (SIS) as it pertains to PEIMS TSDS attendance, enrollment, grades, and other data
• Ensure daily filing of notes and reports to create efficiency in office management
• Receive training and receipt of On Data Suite and Elevate Data Quality software access to campuses to alleviate data inequities and reduce potential audits

• Register, enroll, withdraw and monitor students daily
• Retrieve and send student records using TREx process to solidify enrollment of students
• Monitor NSO (New Student Online), respond and schedule parents quickly and obtain necessary documents needed for enrollment
• Provide entry and withdrawal comments and exit/withdrawal codes during enrollment and/or withdrawal process
• Conduct verification of residency and enter appropriate permit codes as required
• Resolve demographic discrepancies between District software and the State of Texas database (Unique Identification-UID)
• Follow up on and/or process renewals for dual enrollments, intent to reside and power of attorney documents for non-compliant parents
• Verify permit codes and address missing parent email addresses or physical addresses in SIS
• Schedule one-on-one parent conferences for enrollment, with full day appointments, even accommodating working parents with unusual work patterns via face-to-face or virtually (if needed).
• Complete District Immunization records process for enrollment status and communicate with campus nurse
• Reduce number of students with enrollment obligations prior to start of new school year
• Ensure proper PEIMS coding of all newly and currently enrolled students
• Check TREx daily so that records requests are received and fulfilled per FBISD and TEA requirements

• Review data needed to process report cards and progress reports for each grading period
• Utilize job aides to support academic protocols
• Properly schedule students as they enroll
• Run reports to capture incomplete schedules of students and non-scheduled students
• Meet twice weekly with campus (administrative) schedulers to ensure accuracy
• Verify receipt of academic records for scheduling accuracy
• Contact parents as needed to ensure receipt of report cards, special program records, etc.
• Retrieve and send student records using TREx process to solidify scheduling and receipt of services for students
• Document communication with special program staff to ensure scheduling accuracy

• Participate in biweekly, monthly, semester, summer and called sessions to improve and grow professionally
• Communicate with parents regularly regarding student attendance, tardiness or non-engagement as it pertains to face-to-face and online attendance
• Support school-based functions/duties to increase campus accountability standards
• Learn District-approved software as needed (i.e. Elevate Data Quality) to enable proper monitoring of PEIMS-based data errors
• Collaborate and mentor novice attendance clerks who need additional support

• None

• High School diploma or GED
• Minimum of 2 years of experience in either school-based, office, or clerical work
• Strong computer skills (Microsoft Word, Excel and Adobe)
• Proficient in all general office skills such as data entry or filing
• Strong customer service skills
• Highly organized, detail-oriented and able to multi-task
• Must work with a high degree of accuracy
• Demonstrated knowledge of or able to comprehend and apply state attendance and enrollment laws
• Ability to communicate effectively, both orally and in writing

• Minimal travel from campus to campus within the district will be required.