Job Description

JOB TITLE: School Secretary (Principal/Treasurer/Attendance)

FLSA CLASSIFICATION: Non-exempt, hourly employee.

WORK DAYS 200 days (including paid holidays).

STANDARD HOURS PER DAY: The standard hours for the School Secretary are 8 hours per day depending on the assignment.

WORK YEAR: The School Secretary (Principal/Treasurer) is generally employed for 200 days (including paid holidays).

SALARY SCHEDULE & BENEFITS: The School Secretary (Principal/Treasurer) is paid on the "Secretaries" Salary Schedule, Level 3, and is eligible for benefits on the "Support Staff" benefits schedule if hired for at least 90 consecutive days. Starting hourly rate is $19.31.

REPORTS TO: The School Secretary reports to the Principal or other designated building administrator.

SUPERVISES: The School Secretary (Principal/Treasurer) does not supervise any other employee(s).

GENERAL SUMMARY OF DUTIES:

Under direct supervision, the School Secretary (Principal/Treasurer) performs school-based duties associated with updating and maintaining site-based financial accounts, records and inventory/dissemination of textbooks/curriculum. The School Treasurer plays an integral role in supporting the attendance needs, ordering school supplies and other school-related items for staff and students. Employees in this classification function at a routine clerical/accounting level capacity and produce various reports for audit and administration, as well as providing general office support. Performs related work as directed.

ESSENTIAL FUNCTIONS:

1. Provides a high level of support to administrators they support.
2. Answers the telephone; provides information and assistance; takes/relays messages to appropriate personnel.
3. Performs customer service duties; greets visitors and students; and provides information and other forms of assistance.
4. Supports the building leaders and team with attendance needs of students and staff.
5. Collects and verifies monies received from staff, faculty, and students; collects and verifies monies received from parents and outside agencies; prepares daily deposits; posts deposits and returns official receipts to depositors.
6. Collects requests for purchase orders; verifies availability before submitting request for administrative approval; enters purchase orders for both budget and internal account funds via on-line system.
7. Matches invoices to purchase orders and approves payment to vendor upon confirmation of receipt of order; checks in and distributes merchandise and supplies received from vendors and the warehouse.
8. Balances accounts against monthly bank statements and prepares numerous monthly financial reports for the building Principal.
9. Plans for and ensures the distribution and organization of textbooks/curriculum for teachers and classrooms.
10. Collects all documentation in the form of textbook rental receipts, monies collected, and accounts payable; prepares end of the year report and closes books; submits report to the building Principal.
11. Instructs teachers in the required paperwork for fundraisers and prepares reports upon completion; coordinates and handles ticket sales for special events and athletics departments.
12. Works closely with vendors to develop and obtain desired products.
13. Maintains financial records and prepares financial reports for the Business Office regarding textbook rental fees, purchase of school supplies and other school-related items, sales, and expenses.
14. Maintains accurate records on textbooks/curriculum, including inventory of materials that have not been assigned to students.
15. Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, adding machine, or fax.
16. Responsible for keeping up to date on current technology, as job appropriate, being used by Warren.
17. Responsible for timely and accurate information they maintain as part of their job responsibilities.

NON-ESSENTIAL FUNCTIONS:

While the following tasks are necessary for the work of the department, they are not an essential part of the purpose of this position and may also be performed by other department members:

1. Opens, stamps, and sorts U.S. mail and courier envelopes for distribution.
2. Sorts and distributes reports.
3. Prepares vendor checks for U.S. mailing.
4. Prepares vendor payment files for record storage.
5. Covers the front desk.
6. Performs related duties as directed.

ENTRY-LEVEL REQUIREMENTS:

1. EDUCATION/TRAINING: High school diploma or GED is required;

2. EXPERIENCE: This is an entry level clerical/secretarial position that requireslittle or no previous experience or training except the knowledge, skills and abilities to perform the essential job functions. *Experience and/or training that includes bookkeeping or clerical work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions is preferred.

3. CERTIFICATIONS &/OR LICENSES: None required.

4. OTHER: Ability to perform the essential functions, meet the performance aptitudes, and fulfill the physical/sensory/environmental requirements of the job (with or without reasonable accommodations) is required.

1. Data Utilization Requires the ability to calculate, compute, summate, and/or tabulate data and/or information. Includes performing subsequent actions in relation to these computational operations.
2. Human Interaction Requires the ability to exchange information for the purpose of obtaining information or clarifying details. Performs such within well-established policies, procedures and standards.
3. Equipment, Machinery, Tools, and Materials Utilization Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
4. Verbal Aptitude Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
5. Mathematical Aptitude Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.
6. Functional Reasoning Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
7. Situational Reasoning Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.

PHYSICAL REQUIREMENTS Tasks involve the ability to exert moderate physical effort in a job that involves light to moderate work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (10-30 pounds). Tasks may involve extended periods of time standing at the service counter, in addition to sedentary work.

SENSORY REQUIREMENTS Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

ENVIRONMENTAL FACTORS Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.