Job Description

Posting number: 2600554

Department: Elections

Job classification: ELECTIONS SPECIALIST I

Posting type: Open

Categories: Clerical & Data Entry, Community Services, Customer Service, Elections

• Checks and reviews a variety of information and documents for completeness and conformance with established regulations and procedures.
  
  
• Administer oaths and maintain indexes of public officials.
  
  
• Determines, collects, and records various fees for services, and makes deposits.
  
  
• Perform a variety of duties in connection with general and special elections.
  
  
• Check initiative and referendum petitions for conformance to legal requirements.
  
  
• Sorts, files and records voting information on affidavits of registration.
  
  
• Assists with preparation of publications for newspaper.
  
  
• Process Vote by Mail applications.
  
  
• May issue certificates of election results to local jurisdictions and Board of Supervisors.
  
  
• Assists with the printing of all election notices, ballots and voter indexes.
  
  
• Answers inquiries in person and over the phone regarding Registrar of Voters, and Elections procedures.
  
  
• Coordinates Vote Center locations and election worker selection and training, processes payroll for election workers.
  
  
• Coordinates annexation, redistricting and precinct mapping.
  
  
• Conducts legal research and gather statistics for a variety of reports.
  
  
• Provides lead direction and training to other staff assigned to the Registrar of Voters office.
  
  
• Passport Acceptance Agent duties.

Examples of duties

Election Specialist I

Experience:
One (1) year of general clerical experience in a professional office setting.

Education:
Equivalent to graduation from high school.

Desirable:
Experience involving elections functions.

Election Specialist II

Experience:
One (1) year of experience performing duties comparable to an Election Specialist I in Merced County.

Education:
Equivalent to graduation from high school.

Qualifications

• Frequent operation of a personal computer and other modern office equipment.
  
  
• Communicate effectively with others in person and over the telephone.
  
  
• Analyze data, interpret directions, policies, procedures, regulations and develop appropriate conclusions and responses.
  
  
• Meet deadlines under stressful conditions.
  
  
• Resolve conflicts and respond appropriately to complaints.
  
  
• Complete multiple priority projects with conflicting deadlines.
  
  
• Maintain confidential information in accordance with legal standards and/or County regulations.
  
  
• Frequent use of depth perception, peripheral vision and color perception.
  
• Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
  
  
• Kneel, bend, twist, squat, balance and crawl.
  
  
• Frequent use of hand-eye coordination.
  
• Frequent use of data entry device including repetitive hand and arm motion.
  
  
• Occasionally lift and carry up to 40 pounds.
  
  
• Regular attendance is an essential function.
  
  

Knowledge of:

• Familiarity with State and County laws governing the Registrar of Voters office, and holding of elections.

• Modern office methods, procedures and equipment.
  
  
• Election procedures and records required of Registrar of Voters office.
  
  
• Automated voting methods and computerization of election returns.
  
  

Ability to:

• Learn/Perform responsible clerical work with accuracy, and minimal supervision.
  
  
• Analyze situations accurately and adopt an effective course of action.
  
  
• Establish and maintain cooperative working relationships with others in the course of work.
  
  
• Interpret and appropriately apply laws and regulations relating to voter registration, conducting elections.
  
  
• Gather data, analyze information, and prepare reports.
  
  
• Perform clerical support work of above average difficulty involving the use of independent judgment with limited supervision.

Supplemental information

Why Merced County? A message from the CEO