Job Description

Posting number: 26EL607rla023

Department: Elections

Division: Elections General

Job classification: Administrative Assistant, Senior

Posting type: Promotional

Categories: Elections

Summary

Hennepin County’s Elections department is seeking an Election Program Manager specializing in ballot programming. This candidate will perform essential administrative tasks to administer secure and transparent elections in Hennepin County. This position primarily consists of ballot design, ballot programming, election equipment preparation, troubleshooting, results reporting, working with the department equipment team to coordinate with vendors and support local clerks and other administrative duties. The Elections department is responsible for the administration and supervision of all federal, state, and local elections in the county and 800,000 registered voters.

Location and hours:

This position is hybrid and will be performed both on-site at the Hennepin County Government Center, 300 South 6th Street, Minneapolis, MN 55487, and remote as job duties require. Work hours will be Monday through Friday, between 8 a.m. to 4:30 p.m. and are subject to change based on business need. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin.

About the position type:

This is a full-time, benefit earning position. You must be a current regular or probationary of Hennepin County's Elections department to apply for this position. Limited duration employees not eligible.

This position is internally classified as an Administrative Assistant, Senior.

Click here to view the job classification specification.

In this position, you will:

• Program ballots and election media; administer proofing procedures to confirm ballot styles align with each precinct and meet all legal requirements; coordinate ballot printing and delivery.
• Prepare and evaluate election programming to verify the logic and accuracy of all voting system components; assist and support municipal and school district clerks; verify all testing requirements are fulfilled, and system components remain fully operational at all times.
• Oversee the transmission of election results; accurately deliver results to public entities in a timely manner; thoroughly test results reporting process to ensure error-free performance.
• Participate in procurement of elections equipment, supplies, and technology resources; support maintenance of elections equipment and accessory inventory; continually evaluate voting systems and procedures to ensure security requirements and voter needs are addressed.
• Build and maintain relationships with equipment vendors and other election partners; prepare alternate courses of action and obtain support from partners when necessary; represent Hennepin County at workgroups and meetings throughout the state.
• Perform additional duties that may include voter registration, candidate filing, campaign finance reporting, customer service, clerk training and absentee voting support.

Need to have:

• One of the following:
• Eight or more years of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position.
• Bachelor's degree or higher in political science, public administration, business administration, or other field appropriate to the position and four or more years of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position.
• Note: General administrative work is defined as the administration and/or management of programs, policies, and/or budgets.

Nice to have:

• Five years or more of experience working in Minnesota elections.
• Two years or more of technical elections experience using the Statewide Voter Registration System (SVRS) and/or the Election Reporting System (ERS).
• Experience:
• Using Elections Systems and Software (ES&S) hardware and software.
• Communicating technical information and managing confidential files.
• Working with Microsoft office applications, specifically Microsoft Excel.
• Ability to:
• Troubleshoot technology-based issues to a variety of customers.
• Handle complex, detailed, and simultaneous tasks in a fast-paced environment by setting priorities to meet deadlines.
• Collaborate across the cultural similarities and differences of team members, including internal and external partners.
• Comprehensive knowledge of election statutes, rules, and relevant court decisions related to voting systems.

About the department:

Hennepin County Elections works with partners at the federal, state, and local level to provide voting services to over one million eligible county residents in over 400 polling places throughout the county. Program areas include voter registration, absentee voting, voter education and engagement, local election clerk training, voting technology, election day operations, results reporting and certification, recounts and audits, candidate filing, campaign finance reporting, violation investigations, and elections data stewardship.

About Hennepin County:

Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that eliminate disparities, eliminate inequities, and create opportunity for all and our vision of a community where all people are healthy, all people are valued, and all people thrive.

Our employees receive a combination of competitive benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest).

Hennepin County envisions an organization where our commitment to diversity and the elimination of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting may be used to fill current and future vacancies.

Watch this video for application best practices and tips.

Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a background check.

If you have any questions, please contact:

Roberta Arpinar

Roberta.Arpinar@hennepincounty.gov

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