Job Description

Posting number: 202600264

Department: Recorder's Office

Job classification: Elections Clerk II

Posting type: Open

Categories: Clerical & Data Entry, Public Relations, Customer Service, Elections, Community and Social Services, Office and Administrative Support, Database Administration

Yavapai County Recorder’s Office is seeking dependable and detail-orientated individuals to serve as Elections Clerk II – Voter Registration in support of upcoming Primary and General Elections. These positions play a critical role in upholding the integrity, accuracy, and security of the elections process for Yavapai County voters.

Selected candidates will assist with early ballot processing, signature verification review, early in-person voting support, and secure ballot drop box retrieval. Work includes administrative office duties and hands-on election operations in a fast-paced, deadline-driven environment.

Ideal candidates are professional, highly attentive to detail, able to maintain strict confidentiality, and committed to providing exceptional public service while following established election laws and procedures.

This is a seasonal position which is on call or as needed, not to exceed 1020 hours per fiscal year.

Examples of duties

• Performs a variety of clerical and office tasks and receives sorts, files, retrieves forms, mail, and other types of documents. Prepares reports and maintains accurate records.
• Maintains voter data by using a complex statewide database complying with Federal and State Election Laws. Compiles and disseminates correspondence; appropriately sorts, files, indexes, and retrieves documents. Enters and retrieves data using various databases.
• Provides customer service to voters, candidates, committees, and elected officials, in person, by phone, or by email.
• Tests and maintains voting machines for use at polling locations. Maintains accurate inventory of supplies and voting machines. Makes minor repairs on election equipment. Prepares supplies for delivery and pickup at polling locations.
• Assists with the recruitment of poll workers for elections. Assists poll workers on Election Day with technical operation of voting equipment and/or election procedures.
• Performs other job-related duties as assigned.

Qualifications

Education:
High school diploma or equivalent.

Experience:
A minimum of one (1) year of relevant experience.

Additional Requirements:
Must possess a valid Arizona driver’s license.
Must be a registered voter of Yavapai County.

Supplemental information

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Perform repetitive tasks.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Work professionally and effectively with co-workers, clients, victims of crime, witnesses, and the general public.
• Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 50 pounds.

Additional Job Information:
FLSA: Non-Exempt
Grade: 2
Classification: Classified
Safety Sensitive: No