Job Description

Posting number: E335AL

Department: Assessor-County Clerk-Recorder

Division: Elections

Job classification: Office Assistant II

Posting type: Open

Categories: Administration, Community Services, Customer Service, Elections, Office and Administrative Support

PEOPLE FIRST – Conduct fair, accurate, secure, and transparent elections to increase public participation and confidence.

The San Mateo County Registration & Elections Division is seeking seasonal Election Worker – Signature Verification Office Assistants to assist in the upcoming November 3, 2026, Statewide General Election This is an excellent opportunity to be involved in the election process!

The Elections Division is an exciting, fast-paced environment, especially as elections approach. This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process. More information about the organization is available on the Elections Division website www.smcacre.gov

We are currently seeking dedicated, enthusiastic and hard-working individuals for temporary, full-time positions to be hired into our Signature Verification Unit. This position encompasses:

Clerical Support:

• Data entry
• Preparing, mailing, and receiving form letters
• Outreach to challenged voters via phone and email

Signature Verification:

• Reviewing and comparing signatures on Vote by Mail ballots we receive
• Following established procedures and guidelines for Signature Verification
• Identifying discrepancies in signatures and submitting them for further review
• Coordinating with team members to ensure timely and accurate verification of signatures

The Election Worker – Office Assistant is classified as an Office Assistant II. The hourly wage for this position starts at $28.65. Overtime is expected.

This is an extra-help, at-will assignment, paid on an hourly basis. Extra-help hours are dependent on the business needs of the department and therefore work hours may vary from week to week. Extra-help employees shall not exceed 1,040 hours of work per fiscal year. Some extra-help positions are eligible for benefits under the Affordable Care Act. Extra-help employees are not guaranteed permanent status at the end of the assignment.

Examples of duties

Ideal Signature Verification Office Assistants will have a minimum of one year of general clerical, office assistant, phone services, or computer experience. Experience in at least one election cycle in Vote by Mail is preferred but not required.

Critical skills include the ability to stay on task, accurately review large quantities of signatures, maintain records and logs of voter outreach, and understand and carry out oral and written directions. A positive attitude and good leadership are also integral to assist other team members and ensure day-to-day operations run smoothly.

Office hours are 8:00 am to 5:00 pm, Monday through Friday. This position will require working overtime, including long hours, weekends, evenings, and holidays. Any authorized time worked more than 40 hours in the workweek shall be considered overtime and shall be compensable at the rate of one and one-half (1-1/2) times the overtime worked. The selected individuals must be available for the entire employment period until the completion of their assignment.

The last anticipated day of employment will be ten days after Election Day, which is November 13, 2026. Visit smcvote.org or follow us on X @smcvote for updates on election schedules.

Supplemental information

This is an extra-help recruitment. Anyone may apply. Computer access is available for free at any San Mateo County Library.

PLEASE DO NOT CALL THE ELECTIONS DIVISION OR THE HUMAN RESOURCES DEPARTMENT The Elections Division will contact you by phone or email if your qualifications meet the current needs.

Because these are full-time (temporary) positions, candidates whose applications indicate they are currently employed in a full-time capacity will not be contacted. However, if you are currently employed and would like to be considered, please indicate how you could meet the required work schedule given your current employment in the supplemental questionnaire.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the “ Apply” button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Responses to the Supplemental Questionnaire must be submitted in addition to the standard County employment application form. A resume will not be accepted as a substitute for the required application materials. Online applications must be received by the Human Resources Department before midnight on the final filing date.

This is a continuous recruitment which may close at any time. The final filing date will be posted five days in advance on this job announcement.

Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process.

Notice to Applicants:
Please note that this recruitment includes one-day hiring events conducted via Zoom, featuring on-the-spot interviews. To participate, you must submit your application as instructed above. If your application passes the initial screening, a recruiter will provide you with the option to register for one of the hiring events listed below. If you pass the departmental interview, you will be responsible for bringing a valid photo ID, social security card, and completed Live Scan form to the office and then visiting an approved Live Scan location.