Job Description

• Job ID: 61146
  Job Category: Administrative
  Division & Section: City Clerk's, City Clerk's Elections Services
  Work Location: 89 Northline Rd. East York, ON M4B 3G1
  Job Type & Duration: 10 Full-Time, Temporary (6 month) Vacancies
  Hourly Rate: $27.13 - $29.59
  Shift Information: Monday to Friday, 35 hours Per Week
  Affiliation: L79 Full-Time
  Number of Positions Open: 10
  Posting Period: 10-Mar-2026 to 24-Mar-2026

Toronto is Canada’s largest city, the fourth largest in North America, and home to a diverse population of about 2.8 million people. Consistently ranked one of the world’s most livable cities, we are a global centre for business, finance, arts, and culture. Join the award-winning Toronto Public Service as an Election Assistant within the City Clerk's Office.

Reporting to the Project Manager of Voting Places and Geography, the Election Assistant will assist with the implementation of the 2026 Voting Places portfolio including speaking to voting place contacts, creating layout drawings, inspecting voting places and providing suggestions to the Project Manager to make voting places accessible.

Major Responsibilities:

• Inspects voting places to confirm details and permit requirements
• Takes measurements and photos of voting places, including doors, steps, ramps to ensure data entered is accurate and voting places are accessible
• Voting place related data entry
• Scans and inputs data from voting place permits
• Assists with tracking permit status and returns
• Assists with tracking and recording rental furniture requirements for voting places
• Assists with the administrative responsibilities of the business unit such as; customer contact/follow up, issuing permits, procurement, answering inquiries, providing general information, taking messages and directing inquiries to appropriate staff to/handle questions/requests

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Currently enrolled in, or a recent graduate of a post-secondary degree or diploma program in, Building Code/Home Inspection, Urban Planning, Architectural Technology, Building Services or other similar program area or related field.
2. Proficiency with Microsoft Office Suite (e.g. Word, Excel, and Outlook) and data management.
3. Experience with various technical hardware (i.e., Laptops, Tablets, Desktop PC, Scanners, etc.).
4. Experience working in a customer service environment, responding to customer enquiries and dealing directly with staff and the public in person and by phone.

You must also have:

• A valid Province of Ontario Class "G" Driver's License and access to a personal vehicle for work hours.
• Knowledge of Adobe, Visio, Sketch-up, or other visualization tools is considered an asset.
• Excellent oral communication and presentation skills to communicate effectively with all levels of staff and the public in an efficient and professional manner.
• Knowledge of matters related to equity, inclusion, and accessibility.
• Ability to work well independently and as part of a team.
• Sound judgement and the ability to handle information of a confidential/sensitive nature.
• Knowledge of AODA compliance to assist Project Manager with site inspections.
• Willingness and ability to work long hours in peak periods, including evenings and weekends.
  
  

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request Learn more about the City’s Hiring Policies and Accommodation Process