Job Description

Job ID: 61147
Job Category: Administrative
Division & Section: City Clerk’s, Election Services
Work Location: 89 Northline Road
Job Type & Duration: Full Time, Temporary (approximately 9 months)
Hourly Rate and Wage Grade: $28.21 - $30.74
Shift Information: 35 Hours per week, Monday to Friday
Affiliation L79 Full Time
Number of Positions Open: 1
Posting Period: 08-Jan-2026 to 22-Jan-2026

Reporting to the Toronto Elections Manager, the Election Assistant provides essential clerical and administrative support to staff and management in the areas of communication, outreach, recruitment and training for all aspects of the 2026 municipal election.

Major Responsibilities:

• Performs clerical duties such as responding to phone and email inquiries, recording meeting proceedings, data input, monitoring and flagging social media activity, photocopying/faxing, digitizing files, stock inventory, sorting, collating, and distributing of material, event coordination and facilitation, and other administrative duties.

• Collects, organizes, and verifies data from various sources to ensure accuracy and quality control, proofreading of election products such as reports, training material, public communications, presentations, ballots, voting place supplies, etc.

• Loads/unloads and assembles election supplies and equipment such as paper products, cardboard, equipment, boxes, furniture, etc.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Experience in clerical duties and processing, sorting and organizing supplies and equipment

2. Experience working in a customer service and team environment, effectively dealing with the public and staff, responding to inquiries both in person, through email and on the telephone

3. Experience using Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook, Teams), including working within a Windows operating system environment

4. Experience working with database systems

5. Experience in proofreading for quality assurance with attention to detail
   
   

You must also have:

• Strong interpersonal and customer service skills

• Strong written communication skills and ability to follow verbal and written instructions

• Strong organizational and multi-tasking skills and attention to detail

• Ability to work independently with minimal supervision as well as cooperatively as part of a team

• Ability to work on multiple projects in a fast-paced environment

• Ability to lift materials weighing up to 50 pounds

• Ability and willingness to work overtime during peak periods including evenings, statutory holidays and weekends as required

• Experience administering an election and knowledge of election process and procedure is an asset

A Candidate List will be established and remain in effect for three (3) months after the posted opportunities have been filled. This list will be used to fill current and any additionalpermanent and temporary vacancies in the posted job that become available within the posted or a different location in the City Clerk’s Division.

Notes

• All employees are invited to apply for this position. Priority consideration will be given to applicants with Local 79 seniority or aggregate service as of the job posting closing and job offer dates.
• Applicants are required to demonstrate in their resume that their qualifications match those specified in the job posting. Additional information submitted after the job posting closing date will not be accepted.
• Assessment may include an interview, written and/or practical test. Location of assessment to be determined.
• If selected for a temporary position, permanent Local 79 employees will retain their permanent status. At the end of the temporary assignment, Local 79 employees will return to their permanent base job classification.
• If selected for a temporary position, temporary and part-time employees will be reassigned to this temporary position.
• Work location reflects what is known at the time of posting.
• An employee's reporting relationship and/or work location may change due to operational reasons and in accordance with their Collective Agreement.
• Information on preparing for City job competitions is available on the Job Opportunities website

Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity

Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs Disability-related accommodation during the application process is available upon request Learn more about the City’s Hiring Policies and Accommodation Process