Job Description

The Environment, Health, and Safety (EHS) Administrative Assistant supports the implementation and monitoring of workplace safety, environmental compliance, and contractor management programs within a fast-paced FMCG manufacturing environment.

This role ensures operational continuity by coordinating contractor activities, maintaining regulatory documentation, monitoring safety KPIs, and supporting EHS compliance initiatives across production and site operations.

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Key Responsibilities

1. EHS Operations Support

Oversee day-to-day contractor deployment to ensure compliance with site safety policies and operational productivity standards

Monitor daily attendance and output of contracted personnel

Coordinate shift schedules and task assignments aligned with production requirements

Conduct toolbox meetings and safety briefings prior to shift deployment

2. Contractor & Site Coordination

Act as primary liaison between contracted workers, site operations, and management

Ensure contractors comply with company safety standards, PPE requirements, and environmental protocols

Support onboarding and safety orientation of new contractors

3. Compliance & Documentation

Maintain accurate EHS documentation, incident logs, and contractor records

Prepare regular reports related to safety performance, manpower utilization, and compliance tracking

Monitor and track team KPIs based on service level agreements and contractual targets

Ensure documentation is audit-ready for internal and external inspections (e.g., DOLE, DENR, LGU audits)

4. Environmental, Health & Safety Support

Assist in implementing environmental and occupational health programs

Provide administrative support to the EHS Committee and contractor safety meetings

Support incident investigations through documentation and data consolidation

Maintain and update the EHS database management system

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Qualifications

Bachelors degree in Environmental Science, Occupational Safety, Engineering, Business Administration, or related field

Must be at least a Safety Officer II.

At least 2–3 years of experience in administrative support within manufacturing, FMCG, logistics, or industrial operations

Exposure to EHS compliance, contractor management, or site safety coordination is highly preferred

Knowledge of Philippine labor and safety regulations (DOLE OSH Standards) is an advantage

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Skills & Competencies

Strong documentation and reporting capability

High attention to detail and compliance-oriented mindset

Ability to coordinate multiple stakeholders (contractors, operations, management)

Proficiency in Microsoft Excel and database systems

Strong communication and facilitation skills (for toolbox talks and briefings)

Ability to work in a structured, highly regulated manufacturing environment