Job Description

Educational Programs Coordinator, Andrew Weil Center for Integrative Medicine Posting Number
req26769 Department
Andrew Weil Ctr Intgrtv Med Department Website Link
https://awcim.arizona.edu/ Location
Tucson Campus Address
Tucson, AZ USA Position Highlights

The University of Arizona's Andrew Weil Center for Integrative Medicine (AWCIM) is seeking an Educational Programs Coordinator to provide direct support to the Education Team. The Educational Programs Coordinator will contribute to the AWCIM education team by providing support to directors, faculty, and contractors for education programs; including but not limited to scheduling meetings, corresponding with internal and external faculty and contractors, processing contractor requirement, managing student applications/registrations, organizing/scheduling curriculum activities, coordinating/processing travel, coordinating multiple schedules and shared email accounts. The position is a key contributor to the success of the Education Program and its mission; committed to being responsive, courteous, professional and efficient.

Visa sponsorship is not available for this positions.

Outstanding U of A benefits include health, dental, vision, and life insurance; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please Duties & Responsibilities

Support the education and student interactions for the fellowship and medical student education (virtual/live) activities including:

• Manage student applications/registrations in multiple systems/platforms.
• Respond to inquiries and determine appropriate action.
• Serve as resource regarding a defined set of policies/procedures.
• Assist with fellowship/medical student curriculum organization and scheduling.
• Manage student affairs prior-during-after medical student education activities; including but not limited to agendas, evaluations, internal/external institution communication, fulfilling post-education completion requirements.
• Manage shared email accounts, including corresponding by writing, drafting and/or sending communications.
• Faculty outreach: coordinate schedules, create, send, manage contractor documents for activities using AWCIM and U of A systems.
• Assist with implementation of marketing strategies.
• Assist with audio-visual equipment, including but not limited to Zoom.
• Maintain and update content/calendars across multiple platforms.
• Provide guest/faculty assistance.
• Draft and/or generate routine communications.
• Coordinate production (formatting, copying, etc.) and disseminate documents, such as presentations, course handouts, proposals, conference and seminar materials, complex reports, brochures, and displays.

Provide financial and operational support for the fellowship and medical student education (virtual/live) activities including:

• Process and monitor financial transactions, may involve researching/resolving discrepancies.
• Movement of equipment/supply logistics.
• Order/maintain activity supplies.
• Provide operations/logistical support for fellowship/medical student education meetings and related activities, including inventory, scheduling, room setup, catering, technology, and education/learning materials (may involving lifting up to 40lbs).

Provide administrative support for multiple faculty who lead AWCIM fellowship and medical student programs:

• Coordinate/schedule meetings.
• Maintain multiple calendars.
• Develop/maintain documents and spreadsheets, including drafting and editing letters and emails.
• Maintain curriculum vitae for multiple faculty.
• Meeting preparation, note-taking.
• Participate in outreach, resource procurement, process improvement, and departmental organization.
• Process AWCIM expenses using AWCIM/UA systems.
• Coordinate pre-post travel requirements.
• Serve as primary work group purchasing coordinator (purchase and maintain inventory).
• Track projects in Asana, report status updates to directors/faculty and support process improvements.
• Maintain departmental filing systems to ensure accurate and accessible records.
• Participate in routine meetings and special projects when they arise.
• Maintain faculty CV's and other documents.

Knowledge, Skills, and Abilities:

• Excellent organization and time management skills.
• Ability to take initiative and be self-motivated.
• Ability to multi-task projects and daily assignments.
• Team-minded, solution-oriented attitude.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience.
• 1 year of relevant work experience.

Preferred Qualifications

• Prior experience working in healthcare administration or higher education administration.
• Experience using UAccess administrative systems.

FLSA
Non-Exempt Full Time/Part Time
Full Time Number of Hours Worked per Week
40 Job FTE
1.0 Work Calendar
Fiscal Job Category
Academic Administration Benefits Eligible
Yes - Full Benefits Rate of Pay
$22.77 - $28.46 Compensation Type
hourly rate Grade
6 Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator Career Stream and Level
PC1 Job Family
Med Education Prgm Job Function
Academic Administration Type of criminal background check required:
Name-based criminal background check (non-security sensitive) Number of Vacancies
1 Target Hire Date
Expected End Date
Contact Information for Candidates
Paula Cook | pjcook@arizona.edu Open Date
8/12/2026 Open Until Filled
Yes Documents Needed to Apply
Resume and Cover Letter Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.