Job Description

Requisition No: 875919

Agency: Department of Education

Working Title: EDUCATIONAL POLICY ANALYST - 48003242

Pay Plan: Career Service

Position Number: 48003242

Salary: $60,000 - $65,000

Posting Closing Date: 06/05/2026

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Florida Department of Education

Division of Career and Adult Education

Bureau of Grants Administration and Compliance

Location: Tallahassee/Turlington Building

Position Title: Educational Policy Analyst (CS)

Salary Range: $60,000-65,000

***ANTICIPATED VACANCY***

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or moremust be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Dr. Claudia Campagnola (850) 245-9081

Based upon assignment of responsibility by the Bureau Chief of Grants Administration and Compliance, the Education Policy Analyst is responsible for processing requests for proposals, requests for applications, project applications, invoices, amendments, performance reports, project fiscal review and monitoring, data management, project review and revision, award notification, develops coordinated procedures manuals and documentation, serves as a liaison with the Bureau of Grants Management and other applicable entities, and provides all technical assistance to the field in relation to funding, the grant process, and applicant training.

*This position is not approved for telework and must report to the location listed above.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Responsible for the implementation of the Adult Education State Plan and ensure that local providers are implementing Adult Education services in accordance with state and federal guidelines.
• Responsible for the implementation of the Adult Education State Plan and ensure that local providers are implementing English Literacy and Civics Education services in accordance with state and federal guidelines.
• Responsible for providing Technical Assistance to local recipients on how to implement and carry out programs, services and activities related to Career and Technical Education.
• Responsible for the implementation of any State Appropriations related to Career and Adult Education services in accordance with State guidelines.
• Responsible for the creation of written procedures manual and operational business rules related to the grants administration implementation.
• Responsible for the Division’s implementation and management of the Grant System.
• Direct the workflow of grants via the EGMA system, including creation and record ownership of specific grant programs in addition to assignment and routing of individual projects
• Managing the resources of the EGMA system by assigning and maintaining users and their roles within the Division
• Coordinating and administering EGMA training for the division
• Creating new policies and procedures governing a new way of work
• Design and implement the required WIOA Workforce Board state plan alignment process.
• Serves as day-to-day content expert regarding contracts and grant procurement processes.
• Responsible for providing periodic management reports to the Bureau Chief related to grants and contracts implementation.
• Assist program personnel and other users in researching, developing and analyzing specifications for career and technical education-related report to meet information needs.

• Grant Administration Process
• Developing Pre-approvals and Requests for Proposals/Requests for Application
• Coordinating competitive review process
• Award notification
• Workshops and applicant training
• Project review and approval
• Direct contact with applicants to ensure grant accuracy.
• Web Development
• Maintain and update Funding Opportunities Grants Administration website.
• Work with Department’s web team/office
• Review and ensure grant administration and compliance documents are ADA-508 compliant before posted to website.
• Project Management State Appropriations
• Serve as the lead coordinator of state funded contract and grants
• Direct the application development, project management, performance accountability and invoice processing tasks for state funded contracts and grants.
• Develop and implement data and fiscal accountability systems for state funded projects, as needed.
• Negotiate programmatic and fiscal contractual processes.
• Program and Data Management
• Assists in developing and updating online invoice deliverables database and information
• Administrator of the Online Competitive Review database
• Maintain and update the Online Competitive Review database to ensure accuracy and efficiency throughout all of Grants Administrations competitive processes.
• Procedures and Documentation
• Lead the development and coordination of the Grants Administration Procedure Manual
• Manage and maintain written operational business rules and procedures and documentation related to the implementation and administration of state and federal funding distribution.
• Assists with the development of required bill analyses, as needed.
• Communicates and consults with colleagues in content areas to ensure consistent and reliable exchange of knowledge and expertise.
• Performs other related work as assigned.
• Attendance at work is an essential job function.

WHO WE’RE LOOKING FOR:

The Division of Career and Adult Education is seeking an organized and detail-oriented professional who can effectively manage multiple priorities under tight deadlines while maintaining accuracy, professionalism, and strong customer service. The ideal candidate will support grants administration and compliance activities related to federal and state funding for Career, Technical, and Adult Education programs, including processing grant applications and amendments, monitoring projects and data, providing technical assistance and training, and maintaining accurate records and procedures. Strong organizational, analytical, communication, and problem-solving skills, along with the ability to collaborate effectively with internal and external stakeholders, are essential for success in this position.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of Quality Assurance and Compliance issues and organization related to the development and process of the grant review process.
• Ability to listen and ask appropriate questions
• Skilled self-starter, task oriented and flexible
• Ability to work with others effectively
• Skilled analytical and problem-solving skills; presentation skills
• Ability to have oral and written communication skills, including limited public speaking and presentations
• Ability to use critical thinking skills, professional judgment and maintain confidentiality.
• Ability to use software programs such as Word, Excel, Power Point, and many other office products.
• Knowledge of Grant Management policy and procedures
• Ability to be a professional educator, trainer; excellent customer relation skills
• Ability to communicate effectively including verbal and written communication

• Ability to obtain, hold, and maintain an active Florida Certified Contract Manager (FCCM) certification.

MINIMUM QUALIFICATIONS

Required Licensure/Registration/Certification/Experience or Education:

• Three (3) years of working experience in a professional office environment.
• Advanced working knowledge and experience using Microsoft applications such as Excel, Word, Power Point, and SharePoint.

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Florida Certified Contract Manager (FCCM) certification.

EDUCATIONAL SUBSITITUIONS:

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements.

• A bachelor’s degree from an accredited college or University in Education or;
• A master’s degree from an accredited college or university

Related work experience may not substitute for any licensure, certification, or registration required by an agency and indicated in the advertised job description.

FLORIDA DEPARTMENT OF EDUCATION MISSION STATEMENT (OR)

THE MISSION STATEMENT OF THE HIRING OFFICE

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

Florida Department of Education

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

* State Group Insurance coverage options+
( health, life, dental, vision, and other supplemental option)

* Retirement plan options, including employer contributions (www.myfrs.com)

* Nine paid holidays and a Personal Holiday each year

* Annual and Sick Leave Benefits

* Student Loan Forgiveness Program ( Eligibility required)

* Flexible Spending Accounts

* Tuition Fee Waivers (Accepted by major Florida colleges/universities)

* Ongoing comprehensive training provided

* Career Growth

* Highly skilled, professional environment

*Maternity and Parental Leave Benefits

For a more complete list of benefits, visit www.mybenefits.myflorida.com

* We care about the success of our employees.

* We care about the success of our clients.

* We are always improving our technology, our tools, our customer’s experiences and ourselves.

* A rewarding experience for reliable, compassionate and professional employees.

LEAVE INFORMATION:

• Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
• Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.

For more information, please visit the Selective Service website

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.