Job Description

What will you do?

We are looking for a proactive, organised and hands-on professional to support our daily operations of Sustainable Business Transition and Creative Business - Beyond Campus. As Education Coordinator, you support education, matching, and events, contributing to an excellent learning and working environment for students and staff. You work directly with the management teams of Sustainable Business Transition and Creative Business-Beyond Campus and support. In these teams, you bring a constructive perspective, actively identify opportunities for improvement.

The role combines established programme operations with the hands-on coordination required during the roll-out of Creative Business Beyond Campus. While Sustainable Business Transition is an established master programme, Beyond Campus is a new pathway, with the first year now running and the remaining years still to be implemented. You have a start-up mentality: you take initiative, figure things out, build what is needed and turn changing needs into workable solutions.

Your key responsibilities

• Information and digital systems: You are a helpful point of contact for students and staff. You answer student and staff queries on our shared inbox. You prepare and send practical student communications, maintain FAQs, the annual programme calendar and other practical programme information. You are adept to digital platforms and will be a key user in the most crucial ones, particularly Canvas, Evalytics and Osiris.
• Matching: You facilitate our matching process and check which students are eligible or not. You also enter the required information in our matching system. For this process, you keep close contact with management but also with other stakeholders such as HU admissions and International Office.
• Events: You offer support in our events, most particularly during the introduction weeks, bootcamps, our annual conference and our graduation ceremony. This includes coordinating rooms, materials, catering, schedules, participant information and other practical arrangements. You are hands-on during programme activities and help resolve operational issues when they arise.
• Education planning and logistics: You join the support team of both programmes. You take ownership of scheduling, class and group formation, room planning and other practical arrangements.
• Hybrid education and bootcamp coordination: You support the organisation of the Beyond Campus learning journey, including its online Live Labs and four three-day bootcamps in Utrecht each year. You coordinate practical matters such as locations, materials, attendance, schedules and communication with students and staff. As Beyond Campus is a new pathway, you also help develop and improve the operational processes needed to make hybrid education run smoothly.

About the master Sustainable Business Transition

The state-of-the-art Master SBT prepares tomorrow's business leaders to thrive in the new economy. Students explore sustainable change, creativity, and technology—becoming a systems thinker who solves complex real-world challenges. They develop innovative business models, navigate the ethical dimensions of technology, and collaborate with real clients on meaningful cases that benefit communities and the world. SBT is part of the International Institute for Business Studies (IIBS), which also includes the bachelor’s programmes International Business Studies (IBS) and Creative Business (CB). Together with this dedicated and international team, you will help create the optimal student experience at HU.

About the pathway Creative Business Beyond Campus

Creative Business - Beyond Campus is an innovative four-year bachelor’s pathway designed for (inter)national students who want to study Creative Business without having to be on campus all the time. It combines two fixed online Live Lab days each week with four intensive three-day bootcamps in Utrecht every year, bringing together the flexibility of online learning and the power of a strong in-person community.

Beyond Campus is part of the bachelor’s programme Creative Business and leads to the same internationally recognised degree. Together with a committed and innovative team, you will help build a new kind of student journey: structured, personal, internationally oriented and genuinely designed for learning beyond the traditional campus.

What we offer

The opportunity to work with international colleagues and contribute to a rapidly developing international institute. In addition, we offer attractive employment conditions to support your decision to join our team.

• A contract for 0.8 fte on a temporary contract for one year (D4), with the possibility of a renewed contract upon positive evaluation.; Internal applicants retain their current contract type.
• Depending on your knowledge and skills, your responsibilities and scope of duties will be determined. Based on this, your position will be classified within scale 08, with a maximum full-time salary of € 4.595,29.
• In addition, according to the collective labor agreement for HBO, you will receive a
• holiday allowance of 8% and a guaranteed year-end bonus of 8.3%.
• A compensation of €300.- gross per year towards your health insurance contribution and an internet allowance of €37.50 net per month for a full-time position.
• If you work in a role where working from home is (partially) possible, you will receive a home‑working allowance of €2.45 net per day for the days you work from home. This allowance helps cover costs such as coffee/tea, toilet paper, gas, water, and electricity. These expenses are submitted monthly. In addition, HU supports employees who (partially) work from home by providing vitality software, a workplace assessment, and—if necessary—an eye examination for a computer screen glasses prescription.
• A public transport card (OV‑Kaart) from Reisbalans, allowing you to travel by public transport free of charge for both work and private use. Prefer to come by car or bicycle instead? In that case, you will receive an excellent mileage allowance.
• We have excellent study and development opportunities via our HU development portal.
• With a full-time employment contract of 40 hours per week, you are entitled to approximately 53 days of leave, including public holidays and mandatory days off. In addition, you receive 45 sustainable employability hours each year.

Of course, we also provide you with a laptop and smartphone on loan to enable flexible and location-independent working. Additionally, you can take advantage of attractive extras such as our bicycle scheme, discounts on insurance, software, and fitness memberships. Together with our social partners, we strive to establish agreements that truly work, based on principles of good employer and employee practices.

Your Profile

• HBO-level qualification (Bachelor’s degree or equivalent).
• Strong digital skills and AI literacy; enthusiastic about learning new tools.
• Proficiency in Dutch and English, spoken and written.
• Skilled in MS Office; experience with HU systems is an advantage.

For this role, the following competences are required:

• Structured mindset: You work in an efficient way, are able to navigate different systems and tasks, and can independently identify the right information for diverse stakeholders, such as students and managers.
• Effective communication: You can deliver the right information to diverse students, such as upcoming students and staff, in a structured and empathic way. You support them in their journey and with their questions.
• Supportive attitude: You are ready to facilitate processes in good ways for students. This starts with the basics, such as good schedules and a warm onboarding. You are also a sparring partner for management, who alleviates their work. You want to give students the best journey from the point that they apply for the programme to the final diploma ceremony.
• Hands-on and proactive: You do not wait for every task or process to be fully defined. You identify what needs attention, take initiative and make sure things get done. You are comfortable switching between planned administrative work and unexpected operational issues. You are pragmatic, flexible and able to keep an overview when several things need attention at the same time.

To summarize, you are a strong planner, a hands-on and proactive colleague, and an empathic communicator. You enjoy making things work, take ownership of practical tasks and remain calm and solution-oriented when circumstances change. Ideally, you already have experience with different educational systems and digital tools.

Your Development Perspective

At Utrecht University of Applied Sciences, you will find countless opportunities to further develop yourself and advance your career. We support your growth—whether it involves expanding your knowledge, receiving coaching, or taking the next step in your professional journey. With us, you can continue to develop in a dynamic, socially engaged environment where enjoyment and purpose go hand in hand. Opportunities are always present; it’s up to you to seize them.

You Will Be Working at Utrecht University of Applied Sciences

Utrecht University of Applied Sciences (HU) is a large community of nearly 40,000 students and more than 4,000 staff members. Together with the professional field and with each other, we work intensively on solutions to today’s societal challenges.

HU is located at Utrecht Science Park and in Amersfoort, offering associate degree, bachelor’s, and master’s programmes. Recently, the professional doctorate has been added to our portfolio. Through our research, we create regional impact and educate students to become innovative professionals.

You will become part of a community where we meet each other both inside and outside of work in many different ways. For example, through the HU Alumni community, the HU Gender and Sexuality Alliance (HU GSA), or the Diversity & Inclusion Network.

The HU community is open, fair, and sustainable, shaping the professional field, society, and the professionals of the future.

How to Apply

Utrecht University of Applied Sciences draws inspiration and strength from diversity in gender, backgrounds, and cultures. Everyone who recognizes themselves in this profile and is excited about the role is warmly invited to apply. Applications can be submitted online only, up to and including 12th November. Depending on the number of applicants we receive, we might decide to close the vacancy earlier - so be sure to send in your application as soon as possible!

Are you enthusiastic but still have questions about the process? Please contact recruiter Judith Beuse at 06-41310860 or judith.beuse-dijkstra@hu.nl. For questions about the content of the role, you can contact Richard Versmissen at richard.versmissen@hu.nl.

We aim to plan our first interviews in week 47 or 48. If we jointly decide to proceed to a second interview, we will schedule a date together. You can start working in our team as soon as possible.

The application procedure can be found in the application code on our website: https://www.hu.nl/werkenbij/arbeidsvoorwaarden. A link to the collective labour agreement for universities of applied sciences (cao hbo) is also available there.

A reference check, digital verification of your diploma and ID, and a Certificate of Good Conduct (VOG) are part of the application process.

HU colleagues should apply via the internal vacancy portal on mijnTalent.