Education Abroad Coordinator- Office of the Registrar

The University of Illinois is accepting applications for an Education Abroad Coordinator in the Office of the Registrar. The Coordinator supervises education abroad credit processing for all student levels and manages the course approval database. This position also provides leadership and supervision to the Education Abroad staff, while working closely with staff in college and departmental offices.

Duties & Responsibilities

Education Abroad Credit Processing

• Create education abroad Credit Recommendation Forms and submit to colleges for review.

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  Determine the necessary documents needed for processing education abroad credit and grades and retrieve said documents from Ugrad Recs, iAdmit, or other systems.
• Review Credit Recommendation Forms approved by colleges/departments for accuracy and approve for entry on the student's record in Banner.

Course approval process and database

• Manage course approval database user access. Provide training and user support.
• Troubleshoot problems and collaborate with the vendor to improve database functionality.
• Manage course approval process, including forwarding requests for departmental review, processing requests for additional review, ensuring Illinois credit is added to course listings, abbreviating course titles for use in Banner entry, and adding courses to the approved course list.

Leadership and Supervision

• Supervise full-time employees in the Education Abroad unit. Assist with annual employee evaluations.
• Serve as resource person concerning grade and credit evaluation scales and international institutions which includes answering non-routine questions via telephone and email.
• Communicate with colleges, departments, students, and foreign institutions to obtain documents required/missing for processing.
• Create and revise new grade and credit conversion scales as needed. Notify Illinois Abroad of need to publish new scale online.

Special Projects and Additional Duties as Assigned

Required Qualifications

• Bachelor’s degree in business, communication, education, humanities, public relations, social sciences, or a field related to the position.
• Two (2) years (24 months) of professional work experience in admissions, records, registration, and/or closely related experience within an educational setting.
  (NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Preferred Qualifications

• Demonstrated experience in data management
• Demonstrated experience with higher education student information systems.
• Demonstrated experience with international transcripts and Education Abroad records.
• Demonstrated experience success in supervision, training, and evaluation.
• Experience with higher education processes and policies.
• Experience interpreting and applying complex rules and regulations.
• Experience balancing competing priorities and meeting deadlines.

Knowledge, Skills and Abilities

• Strong communication skills.
• Demonstrated ability to execute detailed processes and procedures.
• Excellent analytical writing, organizational, communication, and interpersonal skills.
• Ability to effectively interact with students, faculty, staff, alumni, administrators, and other stakeholders.
• Knowledge of FERPA regulations
• Knowledge of UIUC student systems and familiarity with Banner
• Ability to learn specialty study abroad software.

Appointment Information

This is a 100% full-time Civil Service 2753 - Admissions and Records Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The budgeted salary range for this position is $45,000 - $55,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Work authorization sponsorship is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on August 24, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. For full consideration, application materials should include a cover letter, current resume (including month/year employment dates), contact information for three professional references, and transcripts or proof of degree(s). Please ensure your resume highlights your qualifications/experience for this position. This may include professional, academic, volunteer, or other applicable experience that aligns with the responsibilities of this role.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact kvogelba@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu

Requisition ID 1037716
Job Category Professional and Administrative
Apply at: https://jobs.illinois.edu