Job Description

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The WellSky Database Administrator will support the ongoing use of the Southern California Division (SC) WellSky Community Services database system. The Database Administrator will play a key role in accurately inputting, updating, and maintain information in digital systems like databases and spreadsheets. The Database Administrator will support data collection and the production of monthly, quarterly, and annual impact reports. This will ensure consistent, accurate, and actionable data reporting across the Division and Pasadena Tabernacle Corps to better evaluate program effectiveness and enhance service delivery. The administrator may also assist with compliance reviews to ensure the integrity and accountability of programs at Pasadena Tabernacle Corps.

Essential Functions

Pasadena Tabernacle Corps

• Support the mission, purposes, and goals of The Salvation Army through the implementation and usage of WellSky, VisionLinnk, and other region- or program-specific database platforms, ensuring consistent and effective data management across all applicable systems.
• Gathering invoices, statements, reports, personal details, documents and information from employees, other departments and clients.
• Entering and updating information into relevant databases.
• Informing relevant parties regarding errors encountered.
• Storing hard copies of data in an organized manner to optimize retrieval.
• Coordinate SC data gathering, analysis and reporting among Pasadena Tabernacle Corps and Divisions as needed for funding agents, including The Salvation Army’s National Statistical System stats for outcome evaluation.
• Collaborate with the Emergency Disaster Services Department and Divisional Social Services team to support data collection and the development of monthly, quarterly, and annual impact reports to evaluate program effectiveness and inform strategic decisions.
• Assist with periodic compliance reviews to help ensure data accuracy and program integrity across the Division.

Needs Analysis

• Support the SC Divisional Social Services Dept. with troubleshooting SC’s and statistical discrepancies.

Application Design and Report Writing

• Be responsible for implementing administrative setups and changes for the database.
• Gather information for tailoring modules, assessments, sub-assessments, work sheets, pick lists, and reports to meet The Salvation Army’s changing needs.
• Learn and become proficient in the use of WellSky reporting tools (SAP BusinessObjects)
• Create reports for identified needs of The Salvation Army programs, particularly for fundraising asks and proposals

Working Conditions

Must be able to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis. Must be able to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Must be able to lift to 25 lbs.

PAY RATE: $24.00-$29.00/hr.

Minimum Qualifications

• Computer systems degree expected or equivalent experience
• 2 years of professional experience working with databases and data management
• Experience in database software systems

Skills, Knowledge & Abilities

• Computer proficiency and expertise in computer system utilization, including end user and system operations details
• Excellent oral and written communication and follow-through.
• Ability to analyze and synthesize data and prepare reports.
• Strong people-skills with a customer service mindset.
• Capacity to multi-task well.
• Detail-oriented and clear-thinker.
• Self-directed and ability to work independently on projects.
• Compliance with criminal background investigation protocol.
• Learn and adhere to The Salvation Army Social Services Code of Ethics.
• Understand and adhere to professional boundaries of the organization.