Supervise E.C.S Unit as follows:
1. Oversee daily work flow, and productivity of the unit.
2. Notify and train staff on any new applications or changes implemented in the unit.
3. Oversee the monthly download to Law Manager,
4. Monitor the weekly E-FORMS reports received from the IT Division.
5. Address all work related issues/concerns with staff.
6. Interview all candidates for vacant positions in E.C.S
7. Train new staff in all areas of the Encumbrance Control System.
8. Provide staff with assistance when necessary to prevent backlog.
9. Run Quality Control Reports to ensure accuracy of data in the system.
10. Oversee the weekly EBT upload received from IT.
- Provide case related expense data with adjustments to vendor totals using contract & purchase order report (AGOENC-001) extracted using FMS3 to be used for the monthly OTPS Variance Report.
- Provide reports using various points of reference designed to meet the needs of Attorneys, Fiscal Unit and other Divisions or agencies who request case related expense information.
- Provide the Budget Chief and Director of Finance with all relevant case expense information to be used for the budget Supplemental / City Counsel request.
- Provide expenditure reports for specific services and vendor to be used for contract allocation purposes.
RESEARCH ASSISTANT - 60910
1. A baccalaureate degree from an accredited college and six months of satisfactory full-time experience in research which involves gathering, organizing and analyzing data, and report writing; or
2. An associate degree from an accredited college, or completion of 60 semester credits at an accredited college, and two years and six months of satisfactory full-time experience in research which involves gathering, organizing and analyzing data, and report writing; or
3. A four-year high school diploma or its educational equivalent and four years and six months of satisfactory full-time experience in research which involves gathering, organizing and analyzing data, and report writing; or
4. Education and experience equivalent to "1", "2", or "3" above. Undergraduate college credit can be substituted for experience on the basis of 30 semester credits from an accredited college for one year of full-time experience. Completion of nine credits, at the college or graduate school level, in statistics, quantitative methods, mathematics, or research can be substituted for six months of the required experience. However, all candidates must possess a four-year high school diploma or its educational equivalent and at least six months of required experience or the nine specialized credits.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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City government is filled with opportunities for talented individuals seeking to improve their communities and make a meaningful difference in the lives of their fellow New Yorkers. Every day, the City’s more than 300,000 employees improve infrastructure, provide vital social services, build technology, protect health and safety, and so much more. Join us today at: http://www1.nyc.gov/jobs
The City of New York offers its employees:
• A chance to build the future of this city. New York City government is at the crossroads of where policy, great ideas, city services, and smart urban planning meet the lives and needs of every day New Yorkers.
• Competitive salary and benefits. Hiring packages include a competitive salary, health benefits, various pension plans, employee assistance programs, and individual retirement accounts.
• Diverse career opportunities. As the largest local government in the United States with more than 40 agencies, the City of New York offers a broad spectrum of opportunities — from education, housing development, and public health to sustainability, economic growth, technology, and emergency management.
• Career Satisfaction. As a City employee, you will have the chance to shape the future of New York City and improve the quality of life for your family, neighbors, and fellow New Yorkers.
• Equal Opportunity and Inclusion. The City of New York is an equal opportunity employer that prohibits discriminatory action against City employees and applicants for employment based on their actual or perceived race, color, national origin, ethnicity alienage, citizenship status, gender, religion, creed and all other protected categories.
