Job Description

The East Valley Program Coordinator and East Valley Ranch Summer Camp Director is responsible for the direct implementation and oversight of Frost Valley YMCA’s East Valley Programs. This includes an all girls specialty equestrian summer camp which engages ~60 campers per session, as well as year round initiatives that include school trips, and group and family retreats throughout the non-summer months. The program runs from our East Valley Ranch and 515 acre farm camp facility. In addition, this position supports our larger program portfolio and works to support year round and community programs outside the East Valley when needed. A principal job function is to ensure that quality service is provided to all participants, families and staff. The East Valley Coordinator will assist with recruiting, program development, staff training, program operations, and evaluation.

This position requires living on site at camp year round, with room and board provided. The role may occasionally include rotating and paid overnight ‘on-call’ responsibilities when camp is in session, and when groups are on-site.

Requirements

• Responsible for all aspects of day-to-day camp operations and year round programs in the East Valley
• Maintain the highest safety standards for ~60 campers per session in East Valley Ranch summer camp, and for all groups throughout the year
• Participate in and execute recruitment strategy to meet enrollment goals
• Work with Program teams to manage a calendar of recruitment efforts including camp fairs, open houses, info sessions, school and community events
• Develop and maintain trusting relationships with parents, caregivers, and guests
• Review and respond to camper, family and guest feedback; providing prompt, friendly and informative service to stakeholders
• Collaborate across departments, including wellness, kitchen, facilities, agriculture and equestrian, to ensure strong program operations and team work
• With guidance from the Associate Director of Specialty Camping, manage the East Valley Ranch program budget and maintain supply inventory
• Ensure compliance with Department of Health regulations and American Camping Association accreditation standards
• Support year round and community programs initiatives, including subbing at our after school program when needed
• Assist with barn chores including feeding and daily maintenance when needed, including snow removal during winter months
• Any and all other tasks as assigned by the Associate Director of Specialty Camping and Executive Leadership

Program Design

• Develop program schedules and workshops for school groups and weekend retreats throughout the year
  • Retreat groups include scout troops, adventure guides, family groups, fly-fishing and hunting retreats, and specialty equestrian groups
• Collaborate with Program Quality team to implement program safety standards, trainings, surveys and ensure a quality program experience aligned with organizational vision
• Create and support a joyful program experience and environment, ensuring programs are executed in ways that are fun, while also encouraging challenge and growth

Staff Hiring and Management

• Recruit and hire a team of ~14 seasonal staff domestic and international staff, general counselors, and junior counselors (staff aged under 18)
• Supervise a seasonal team, providing ongoing coaching and feedback
• Responsible for administrative duties including scheduling, payroll, documentation of staff coaching and evaluation
• Work with Camping Services team to develop and implement staff training for resident camp staff

Organizational Leadership

• Ensure that Frost Valley achieves the highest standard and meets the mission and goals of the organization
• Embrace the YMCA’s character values. At Frost Valley YMCA we are inclusive and diverse, caring and connected, honest and respectful, responsible and accountable.

QUALIFICATIONS:

• Bachelor’s degree in related field or a minimum of 3 years progressively responsible supervisory experience in a resident camp or recreation setting
• Possess excellent verbal and written communication and organization skills
• Be a strong leader and be able to work well with a team of others
• Be able to multi-task and handle pressure well
• Enjoy working with children, teens, families and other staff
• Knowledge of riding style and previous equestrian experience preferred
• Possess clean, valid US Driver’s License desired
• Certification by a nationally recognized Wilderness First Responder desired. If not, current candidates will be asked to successfully complete courses upon hire

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The employee must regularly lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• Employee may be required to traverse on rough terrain.
• The noise level in the work environment is usually moderate.

REASONABLE ACCOMMODATIONS STATEMENT:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

FROST VALLEY IS AN EQUAL OPPORTUNITY EMPLOYER

RATE OF PAY: $16-18 per hour, $48,500 to $52,500.00 annualized including overtime allowances, plus generous benefits and housing.