Job Description

• Perform administrative, executive, and personal assistant duties as directed for the Founder, and other senior managers and colleagues
• Travel coordination for the company (creating procedures, policies, negotiating with hotels, etc.)
• Maintain a high-volume schedule and personal calendar; maintain contacts
• Prepare and submit personal expenses
• Set meetings/ prepare meeting notes and presentations as needed 
• Screen and handle calls, provide information, take messages and schedule appointments
• Assist with recruiting (scheduling logistics with regards to phone and on-site interviews, follow up, etc.)
• Assist in the coordination of onboarding process for new hires
• Supporting finance/ accounting department as needed, help with wiring of funds, etc. 
• Plan/ oversee arrangements for various meetings and corporate events  (e.g. team building events, client events, team dinners, holiday party, etc.)
• Contribute to the promotion of a creative, productive, collaborative, and enjoyable work environment, including the management of ongoing employee programs and projects
• Work on ad-hoc special projects as needed
• Handle personal tasks for the founder including running errands (dry cleaning, lunches, etc.)
• Oversee three other remote EAs (located outside the US)

• Bachelor’s Degree from an Ivy League school HIGHLY preferred.  Open to degrees from a top 50 college
• 3-5+ years executive assistant/ project management experience 
• Previous experience working in a fast-paced and high-demand environment
• Willingness to roll up your sleeves and get a task done, no matter how small
• Outstanding interpersonal, administrative, organizational, and communications skills, both written and verbal
• Self-motivation, extraordinary attention to detail (including timeliness), and an internal drive to produce high-quality work with the ability to manage multiple projects and tasks simultaneously
• Proven ability to exercise sound judgments, maintain confidentiality, and operate both independently as well as a part of a collaborative team
• Demonstrated ability to set priorities and anticipate needs as well as the ability to work directly with all levels of staff/ vendors/ clients
• Ability to create new processes and efficiencies and execute them effectively
• Proficiency with Microsoft Office Suite (Word/ Excel/ PowerPoint/ Outlook) and Google Suite