Job Description

E T Temporary

Job #:
req37157 Organization:
World Bank Sector:
Administration/Office Support Grade:
ET2 Term Duration: 1 year 0 months Recruitment Type:
Local Recruitment Location:
Manila,Philippines Required Language(s):
English, Filipino Preferred Language(s): Closing Date:
7/1/2026 (MM/DD/YYYY) at 11:59pm UTC

Do you want to build a career that is truly worthwhile? The World Bank Group is a unique global partnership of five institutions driven by a bold vision to create a world free of poverty on a livable planet. As one of the largest sources of funding and knowledge for developing countries, we help solve the world’s greatest development challenges. When you join the World Bank Group, you become part of a dynamic, diverse organization with 189 member countries and more than 120 offices worldwide. We work with public and private sector partners, invest in groundbreaking projects, and use data, research, and technology to bring tangible and transformative change around the globe. For more information, visit www.worldbank.org

VPU Context:

The World Bank Office Manila has a vacancy for an Extended Term (ET) Temporary to provide high-quality administrative and client services support. Under the supervision of the Operations Manager and/or Task Team Leader, the ET Temporary will provide a full range of administrative support functions, including quality assurance, liaison with internal and external clients, and general research and reference work.

Duties and accountabilities:

• The Extended Term (ET) Temporary carries out the full range of office support work, including managing processes and monitoring schedules related to the team's/unit's products and tasks.

• Organizes and manages the Task Team Leader’s meeting schedule and flow of communications, including the responsibility for taking any follow-up actions.

• Coordinates extensively with service units and liaises frequently with team members both at headquarters and in the field, as well as external counterparts.

• Drafts routine correspondence and proofread materials using proper grammar, punctuation, and style.

• Incorporates agreed comments into documents, making full use of shared drives and software capabilities.

• Uses word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution.

• Coordinates schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group.

• Solves non-routine problems (e.g., responds to requests requiring file search, etc.).

• Assists in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, etc.

• In conjunction with and under guidance from staff in a specific discipline (i.e., Resource Management, etc.), monitors specific activities, (i.e., task budget, etc.) within their teams or clusters.

• Tracks assigned task/project steps/timetables, coordinates with relevant staff and provides assistance and/or information on project-related matters.

• Maintains current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team.

• Maintains up-to-date work unit project and other files (both paper and electronic).

• Provide administrative support to Task Team including updating of contact data, profiling outgoing emails and other documents in Sharepoint, mailing, and other routine tasks such as helpdesk support in bank systems

• Assists team or work unit by translating/drafting a variety of routine documents, applying effective proofreading and grammar skills in English and other languages.

Selection Criteria

Note - Preference will be given to local talent, that is, applicants that are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines.

• Bachelor’s degree with 2 years of relevant office administration experience, preferably with international development organizations.

• Ability to work with a wide range of stakeholders including clients in the government, private sector and civil society, development partners and Bank staff.

• In-depth knowledge of Microsoft Office applications and proficiency of technology or/and systems relevant to functional area. Able to coach less experienced staff on relevant technology and systems.

• Excellent written and verbal communication skills in English and Filipino.

• Willingness to take up additional ad-hoc responsibilities other than duties directly related to this position whenever needed.

WBG Culture Attributes:

1. Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
2. Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
3. Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results..

World Bank Group Core Competencies

As per WBG policy, an Extended Term (ET) appointment is subject to a lifetime maximum of three (3) years. Former and current ET staff who have completed or are in the process of completing their third-year ET appointment are not eligible for future ET appointments.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC including our values and inspiring stories.