Job Description

McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. At McCarthy Tétrault, we offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have earned the distinction of one of Canada’s Best Diversity Employers for the fourteenth consecutive year in 2026. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

We are hiring for an E-billing Analyst with a minimum of 3 years experience in finance or accounting to join our Finance team in Toronto, managing electronic billing setups, rate submissions, and issue resolution across vendor platforms. You'll support lawyers and analysts, ensure billing accuracy, and lead process improvements with confidence and precision. McCarthy Tétrault employees benefit from a hybrid work environment. This is a newly created position.

Salary Range (Toronto Only): $63,000 - $70,000 annually

As an Ebilling Analyst, you will be:

• Maintaining and analyzing reports and spreadsheets related to timekeeper rates, unopened matters, eBilling rejection reports, and other billing data.
• Assisting the billing team with the preparation and submission of client required status reports and budgets in eBilling systems, in coordination with lawyers and legal assistants.
• Performing monthly reconciliation of all eBilling invoices to ensure accurate and successful submission across multiple platforms.
• Investigating, documenting, and resolving rejected or short paid invoices, ensuring timely resubmission in accordance with client requirements.
• Acting as a liaison between lawyers, legal assistants, and the Finance team to address billing, accounting, and eBilling related inquiries.
• Supporting the onboarding of new eBilling clients by gathering, verifying, and documenting client specific billing requirements and special arrangements.
• Initiating collection inquiries with external clients and escalate unresolved eBilling issues to billing lawyers for direction and decision making.
• Collaborating with the billing team to cancel, reissue, or resubmit invoices and prepare credit notes in accordance with firm policies.
• Ensuring timely and accurate setup of eBilling matters, associated rates, phase and task codes, and invoice formats in accordance with client guidelines.
• Preparing and submiting annual rate increases through client eBilling vendor platforms, ensuring accuracy and compliance.
• Escalating unresolved, high risk, or time sensitive issues to management and billing lawyers, as appropriate.
• Utilizing advanced Excel and BI tools to support data querying, reporting, and analysis related to eBilling performance and issue resolution (e.g., SQL, Power Query, Power BI, Power Apps).
• Participating in project work by leading, coordinating, or supporting initiatives related to eBilling processes, reporting, or system enhancements.
• Perform other related duties as assigned.

As our ideal candidate, you will distinguish yourself by the following profile:

• Post-secondary education in Accounting or Finance is an asset (College Diploma or University Degree).
• Minimum of 3 years of related experience, in a finance/accounting capacity for example: billing, collections andor accounts receivable, preferably in a professional services firm.
• Familiarity/Experience with Aderant Expert or a similar accounting system would be an asset but not required.
• Proven ability to manage multiple concurrent priorities, follow through on open items, and provide proactive status updates without prompting.
• Strong ability to synthesize complex billing or system issues into clear, concise communication for lawyers, management, and staff.
• Excellent analytical and problem‑solving skills with a high level of accuracy and attention to detail; well organized and methodical in approach.
• Confident and professional manner when interacting with internal and external stakeholders.
• Strong time management and organizational skills, with the ability to work under pressure and meet strict deadlines.
• Ability to build effective working relationships across departments to influence outcomes and secure buy‑in for shared objectives.
• Flexibility to work overtime during peak billing periods (including, but not limited to, month‑end, quarter‑end, and year‑end.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply:

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

McCarthy Tétrault utilizes artificial intelligence (AI) technology as part of our application screening process to enhance the efficiency and effectiveness of our recruitment efforts by analyzing applications to identify candidates whose qualifications and experiences align with the requirements of the position.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.