Job Description

The Lead - Admin will have the following key responsibilities:
•Manage and supervise daily administrative operations to ensure efficiency and compliance with company policies.
•Manage Transportation of employees buses, utility vehicles, and company owned vehicles
•Manage daily tracking of APL Mundra vehicles throguh GPS system and Geo fencing
•Transportation invoice check with GPS data and process
• Manage drivers and their trainings as and when required as per RVDTS guidelines
• Statuatory compliances of APL owned vehicles ( Insurance, Road tax, fitness, PUC etc)
•Manage daily plant administration operations
•Coordinate with department HOD for all Administration support (Furniture R&M, drinking water, Stationery etc)
•Coordinate with department HOD for Administration support service during plant COH, AOH and litup activities
•Coordinate with department HOD and other officials for accommodation and other support services to Shutdown workers (Approx. 1500 workers in each COH/AOH)
•Prepare Inventory report of all Admin Assets.
•Coordinate with other department (like Civil, Electrical) for repair and maintenance
•Create PR and coordinate with TC for timely PO for various admin activites ( i.e. R&M, material etc)
•Prepare of Admin related data (monthly MIS, Capex and Opex Budget, CER etc)
•Coordinate and oversee office activities and operations to secure efficiency and compliance with company standards.
•Prepare of all Audit related documents and coordinate with others department for Internal and extranal Audit
•Supervise administrative staff and divide responsibilities to ensure performance.
•Manage agendas/travel arrangements/appointments etc. for the upper management.
•Manage phone calls and correspondence (e-mail, letters, packages etc.).
•Create and update records and databases with personnel, financial, and other data.
•Supporting departments by entering and managing data.
•Ensure security, integrity, and confidentiality of data.
•Monitor office supplies and research advantageous deals or suppliers.
•Produce reports, presentations, and briefs.
•Develop and carry out an efficient documentation and filing system.
•Ensure smooth communication within the company to facilitate the flow of information.
•Assist colleagues whenever necessary.
•Bachelor's degree in Business Administration, Management, or relevant field.
•Minimum of 3 years of experience.
•Demonstrated experience in leading administrative functions.
•Proven track record of managing teams and coordinating administrative activities effectively.