Job Description

Posting number: 2026-09379

Department: Dept. of Social and Health Services

Division: FTAA

Job classification: FISCAL ANALYST 5

Posting type: Open & Promotional

Categories: Accounting and Finance, Management, Grants Administration, Office and Administrative Support

Summary

DSHS FTAA Fiscal Analyst 5

As a Fiscal Analyst 5 (FA5) Supervisor with the Department of Social and Health Services (DSHS) Region 3, you'll lead time and attendance operations supporting all Region 3 field offices, SOLA/SOCR 24/7 residential sites, and DSHS Headquarters. You'll supervise a team of six Fiscal Specialist 1 staff responsible for ensuring accurate employee time, leave, and payroll processing.

Your team supports over 3,600 employees and processes an average of 23,835 time and attendance entries each month. Each payroll cycle allows just three days to process entries. Beyond daily processing, your team responds to employee inquiries, audits leave balances, corrects payroll discrepancies, prepares reports, and resolves overpayments and underpayments.

We encourage you to apply if you understand timekeeping and enjoy helping people succeed. You can interpret complex rules, organize work under tight deadlines, and address problems directly. You know how to set expectations, coach staff, and build trust with leaders across an organization.

Your first 90 days are about learning the operation, supporting your team, and building relationships with business partners. You'll become familiar with payroll processes, CBA requirements, reporting responsibilities, and opportunities to strengthen operations.

Within your first year, success means a team that consistently meets payroll deadlines, accurately processes employee time and leave, resolves discrepancies, and provides reliable support to employees and supervisors.

Note: This is a hybrid position based in Tacoma, with at least two days each week in the office following your first 90 days. The schedule is Monday through Friday, 8 a.m. to 5 p.m. This position supports agency’s mission essential functions with time/attendance. Responsible for ensuring continued processing of time and attendance entries to ensure staff are paid appropriately for 24/7 facilities and field offices.

Some of What You'll Do

• Lead time and attendance operations supporting Region 3 field offices, SOLA/SOCR 24/7 residential sites, and DSHS Headquarters.
• Manage payroll cutoff deadlines and coordinate staff coverage.
• Oversee the processing and review of approximately 20,000-25,000 time entries each pay period.
• Interpret three collective bargaining agreements, including leave and premium-pay requirements.
• Review timekeeping and HRMS reports, reconcile discrepancies, and correct errors.
• Follow up on missing entries, approvals, and accrual adjustments to prevent incorrect payments.
• Supervise staff, set expectations, address performance concerns, and support development.
• Build relationships with leadership and resolve escalated timekeeping issues.
• Audit time and attendance records and prepare reports for management.
• Improve procedures and support the transition to a new timekeeping system.
• Provide training to new employees on time and attendance.
• Provide coverage for peers.

Who Should Apply

Required:

• A bachelor's degree, including at least 12 semester or 18 quarter credits in accounting, auditing, or budgeting.
• Four years of relevant professional fiscal experience.

Note: Professional fiscal experience may substitute for the degree, but not the required accounting, auditing, or budgeting credits. A master's degree in a financial field or certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager, or Management Accountant may substitute for professional experience.

Knowledge and Abilities

• Interpret collective bargaining agreements and time and attendance requirements.
• Manage complex payroll deadlines, competing priorities, and staff coverage.
• Supervise, coach, and hold employees accountable for their work.
• Establish clear timekeeping procedures and internal controls.
• Analyze reports, identify discrepancies, and verify financial transactions.
• Understand governmental accounting and personnel management requirements.
• Use or learn systems such as HRMS, AFRS, SILAS, and Leave Tracker.
• Communicate clearly and professionally with employees, supervisors, and leadership both in written and oral format.

How to Apply

Submit:

• Your resume.
• Transcript providing at least 12 semester or 18 quarter credits in accounting, auditing, or budgeting.
• Cover letter
• Three professional references.

Questions?

Email recruiter Vincent Hamilton at vincent.hamilton@dshs.wa.gov and reference job number 09379.

The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Supplemental information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protect­ed veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Relationship and Reporting Structure (Nepotism) Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here. Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

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