Job Description

As a Driver Services Administrator, you will be the first point of contact at our Langley Terminal, delivering a high level of service to Drivers and Owner-Operators. You will manage inquiries, provide administrative support for the Driver Services department and Langley terminal, and contribute to special projects in a fast-paced environment.

Who we're looking for:

• Positive and driven team player with a strong sense of urgency and accountability for results.
• Proven success in a fast-paced administrative environment with strong multitasking skills.
• Passion for delivering exceptional driver/customer service.
• Extremely organized with a proactive, take-charge mindset.
• High attention to detail, including experience handling sensitive or legal documents.
• Excellent communication and relationship-building skills; collaborative and approachable.
• Proactive, solutions-oriented mindset with sound decision-making and initiative.
• Experience or interest in marketing and social media, with the ability to support engagement, content, or brand initiatives.

Specific Responsibilities include:

• Act as the first point of contact for our Drivers and Owner-Operators, delivering a high level of services in every interaction.
• Welcome applicant Walk-in traffic and other guests to the terminal.
• Support Driver applicants through their pre-onboarding steps including Road Test and signing of required paperwork
• Maintain accurate and current driver files by uploading cards, tests, certifications, driver documents, etc. in Driver’s personnel record.
• Create Pay Scales, Conditions of Employment, Owner-Operator Contracts, and unpaid leave letters.
• Provide administrative support and documentation to drivers (e.g., passport applications, Driver’s Licenses, work permits).
• Issue property to Drivers and ensuring all relevant personnel information is current and up to date.
• Use professional, courteous telephone and personal communication, the Driver Services Administrator is responsible for providing exceptional customer service handling high volume of emails and calls.
• Manage the incoming and outgoing mail and courier shipments for the Langley terminal.
• Ensure all Drivers and Owner-Operators have access to mailboxes or alternative communication methods.
• Present to Drivers in orientation class on topics such as Benefits and HR related policies.
• Support key administrative tasks to keep the Langley terminal running smoothly
• Play a key role in the coordination of onsite events/celebrations
• Engage in other projects and responsibilities as necessary and as assigned.

Our Ideal Candidate will possess:

• 3-4 years of administrative experience in a fast-paced office environment.
• Minimum 2 years in a customer service or service-driven role.
• Strong organizational and multi-tasking abilities.
• Excellent communication and interpersonal skills.
• High attention detail and accuracy.
• Strong problem-solving skills and ability to prioritize.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Ability to thrive in a high-volume, fast-paced environment.
• Diploma in Business Administration or a related field is an asset.
• Experience in the transportation industry is an asset.
• Experience supporting events, engagement, or social media initiatives is an asset.
• Must have reliable transportation to commute to the Langley terminal

This job is classified under NOC Code: 14102.

Why Bison:
• Thrive in a supportive team that provides coaching and training to help develop your skills and progress your career
• Dispersed work environments that promote a healthy work-life balance
• Meaningful and impactful work and projects with an essential service provider
• Join our engaging Wellness Program & extracurricular sports teams

About Bison:
• Celebrating over 50 years in Business
• Active in giving back through Corporate Social Responsibility and Charitable Giving
• Committed to environmental sustainability

Bison Transport is committed to Diversity and Inclusion in the Workplace.