Job Description

Job Summary: The Document Indexer is responsible for preparing documents and incoming mail for auditing and accurately indexing and cataloging documents ensuring easy accessibility and retrieval.
Essential Job Functions:
Completes indexing of all driver scans, location batches, and carrier batches daily
Reconcile image scans with hard copy paperwork
Performs clerical duties including typing, filing, shredding, and completion of simple forms
Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment
Answers phones, directs calls to appropriate individuals, and responds to messages
Prepares reports according to written or verbal instructions
Sorts incoming mail and delivers to the appropriate department or individual; processes outgoing mail
Maintains filing systems either manually including document storage and retention or electronically
Assists other departments and locations with paperwork needs
Performs other duties as assigned
Qualifications:
Required:
High school diploma or equivalent
Valid Driver’s license in state of residency with acceptable driving record
Must be able to pass a pre-employment drug test and submit to the company random drug and alcohol program
Manage multiple tasks independently to meet deadlines
Proficiency in basic computer skills including Microsoft Office applications specifically Excel, Google Workspace, and 10 key
Ability to learn and adapt to new technology relating to office practices and procedures
Discretion to maintain confidentiality of sensitive information
Ability to plan, organize, and prioritize work
Preferred:
Entry level experience in administration or general office roles
Excellent organizational skills and attention to detail

This is a Part-Time Postion.

Physical Requirements:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Must be able to remain in a stationary position for extended period. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator, and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20 pounds.

Work Environment: The duties of this job are performed primarily in an office environment and occasionally, in a commercial motor vehicle terminal operations environment thereby experiencing some minor to moderate level of noise due to office/CMV equipment. Exposure to various climate conditions, fumes, dust, odors, oil/grease, and gasses.

Western Dairy Transport provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.