Job Description

Job Purpose

The job holder will provide support and manage Company Payroll and Human Resources Management system (HRMS) function by analyzing, preparing, and inputting payroll data into automated system (Oracle-R12) to ensure timely and accurate processing of monthly payroll.

Key Accountabilities

Workforce Planning & Budgeting, Payroll Costing & Financial Analysis

• Contribute to annual and mid-year manpower planning exercises by analyzing current and forecasted workforce needs across departments to ensure workforce alignment with organizational goals.
• Facilitate manpower budgeting, forecasting, and utilization tracking to monitor actuals against approved budgets and support proactive decision-making.
• Coordinate the headcount and salary budgeting process by providing accurate data inputs and tracking variances to ensure alignment with organizational targets and financial plans.
• Support the annual budget preparation process (e.g., Hyperion) by compiling relevant HR data, verifying budget inputs, and tracking forecasts to maintain consistency and accuracy.
• Review statistical reports, statements, and summaries related to pay and benefits accounts to verify accuracy prior to approval and documentation.
• Perform scenario modeling and variance analysis to evaluate potential workforce strategies and minimize planning risks.
• Prepare monthly payroll costing reports with detailed breakdowns by department, function, and employee categories to provide visibility into payroll expenses.
• Analyze payroll trends, reconcile discrepancies, and ensure alignment between HR and Finance records to maintain payroll accuracy and consistency.
• Deliver analytics support for compensation reviews, forecasting, and cost control measures to guide data-driven decisions and optimize HR-related expenditures.
• Prepare and monitor bonus calculations to ensure timely, error-free submissions and accurate payouts in line with policy.

Employee Data Management, Analysis & Reporting

• Maintain data integrity in HRIS systems by regularly auditing, updating, and verifying employee records related to promotions, movements, compensation changes, and benefits.
• Deliver workforce analytics and dashboards using HRIS, Excel, and BI tools (e.g., Power BI, Tableau), covering key metrics such as attrition, engagement, performance, and compensation to support HR strategy and operations.
• Collaborate with internal stakeholders to understand data requirements and generate customized insights and recommendations for evidence-based decision-making.
• Drive continuous improvement in HR systems and processes by identifying data and reporting gaps, recommending system enhancements, and participating in HRMS and analytics projects with a focus on integration and automation.
• Stay up to date on trends and best practices in HR data management and reporting to enhance analytics capabilities and compliance readiness.

Sales Commission & Incentive Processing

• Manage the end-to-end sales commission and bonus cycle by validating inputs, computing payouts (e.g., BTS commissions), coordinating with Payroll and Finance, and ensuring accurate and timely disbursement.
• Monitor commission plan adherence, prepare monthly dashboards and summaries, and address discrepancies to support fairness, compliance, and business transparency.

Payroll Audits & Compliance

• Act as the point of contact for internal and external payroll audits by coordinating data requests, conducting pre-audit checks, and ensuring timely and accurate submission of required documentation.
• Prepare and implement action plans to address audit findings and collaborate with relevant teams to resolve issues and maintain compliance with internal policies and financial regulations.

Qualifications, Experiences, Skills

• Bachelor’s degree in Human Resources, Finance, Business Analytics, or a related field; Master’s degree preferred

• Professional certifications such as Certified Payroll Professional (CPP) or relevant - preferred

• Knowledge of different compensation structures, benefits, and deductions.

• Familiarity with UAE labour law and relevant payroll laws, regulations, and tax codes.

• Familiarity with SQL, VBA, or Python for data handling is a plus

• Min 4-6 years of relevant experience in HR analytics, workforce planning, or HR operations with financial exposure

• Experience with payroll costing, budgeting, and sales commission processing

Job Specific Skills:

• Proficiency in Microsoft Office & HRMS Systems (particularly MS Excel, alongside Payroll Software and HRMS systems (e.g., Oracle R12, Payroll Module).

• Analytical & Numerical Abilities

• Detail-Oriented & Quality-Focused

• Organizational & Time Management Skills

• Data Analysis & Reporting

• Clear & Effective Communication

• Cross-Department Collaboration

• Problem-Solving

• Efficient Workload Management

• Risk Assessment & Data Accuracy

• Analytical & Financial Acumen

• Attention to Detail & Data Accuracy

• Effective Data Communication

• Stakeholder Management & Collaboration

• Confidentiality & Integrity

• HRIS & Payroll Systems Expertise

• Advanced Excel & Reporting Tools Proficiency

• Execution & Delivery: Result oriented, ensures operational excellence in areas of responsibility and delivers best results. Takes active ownership of problems and provide timely and result focused solutions. Remains outcome-driven.

• Accountability: Take ownership of responsibility and be responsible for the consequences of work output.

• Team Work & Collaboration: Fosters a culture of trust, collaboration and support. Works collaboratively both within one’s own function and across functions to achieve Company goals.

• Effective Communication: Communicates clearly and effectively (both verbal and written). Communicates timely and responsively. Seeks feedback and provides feedback. Encourages open discussion and dialogue.

• Innovation: Drives self and encourage others to actively look beyond boundaries for new insights and opportunities for success.

• Customer Service Orientation: Develop and maintain strong external and internal customer relationships by identifying and anticipating customer needs and responding to them by maintaining long term relationship.