Job Description

ABOUT THE ROLE

Based at the Corporate Office in Dubai, the Executive Assistant & Communications Specialist will provide high-level administrative support to senior executives while managing corporate communications and digital presence.

KEY ACCOUNTABILITIES

Executive Support

• Manage executive calendars, appointments, and meetings.
• Coordinate travel arrangements and expense reporting.
• Prepare reports, presentations, and correspondence on behalf of executives.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Organize and coordinate company events, board meetings, and conferences.
• Organizing and maintaining an efficient filing system for easy retrieval of information.

Communications & Content Management

• Develop and execute internal and external communication strategies.
• Draft, edit, and distribute corporate communications, reports, newsletters, and press releases.
• Ensure brand consistency across all communication channels.
• Manage crisis communication and provide strategic messaging when needed.
• Assist in speechwriting and presentation development for executives.
• Engage with media, clients, and partners to strengthen relationships. ( optional )

Website Maintenance & Digital Presence

• Maintain and update the company website with relevant content.
• Ensure website functionality, accuracy, and SEO optimization. (Search Engine Optimization)
• Monitor and analyze website performance, making improvements where needed.
• Manage digital integrations with social media.
• Work with IT or external developers to resolve website-related issues.

QUALIFICATIION & EXPERIENCE

Minimum Qualifications and Experience:

• A minimum of a bachelor’s degree or similar
• Experience in the marine industry is an advantage.
• Proven experience of minimum 5 years as an Executive Assistant, Communications Specialist, or similar role

KEY ATTRIBUTES:

• Can-do attitude and an organized and efficient working style
• Flexibility around supporting other senior stakeholders when needed
• Professional conduct and manner
• Demonstrated ability to solve problems.
• Comfortable with change & ability to adapt quickly.
• Ability to manage a fast-paced and sometimes unpredictable workload.
• Exceptional verbal and written communication skills.
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency in MS Office, project management tools, and digital communication platforms.
• Experience managing websites and using SEO/analytics tools.
• Ability to handle confidential information with integrity and discretion.
• Strong problem-solving skills and ability to work in a fast-paced environment