Job Description

Posting number: 37/50454561/ProgSpec3/10.4.26

Department: DOTD-Administration

Division: Section 37

Job classification: DOTD Program Specialist 3

Posting type: Promotional

Categories: Administrative Assistant, Clerical & Data Entry, Records Management, Office and Administrative Support, Audit

Summary

37/50454561/ProgSpec3/10.4.26

Section 37 - Compliance

DOTD Program Specialist 3 DBE/SBE

About this Position:

The main purpose of this position is to administer and implement the Declaration of Eligibility (DOE) Procedure by receiving and preparing for processing the Interstate Certifications, Intent to Decertify and De-certifications aspects of the DOTD’s federally mandated Disadvantaged Business Enterprise (DBE) program. The incumbent must maintain current knowledge of the federal and state laws, regulations, guidelines and rulings governing Federal Regulation 49CFR26 of this program.

This role is ideal for a detail-oriented professional with strong verbal and written communication skills, as well as investigative skills.

AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

While in official capacity, DOTD employees must comply with all applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives.

Please visit our DOTD Career Center for more information about our agency:

https://dotd.la.gov/about/office-of-management-and-finance/human-resources/career-center/

Examples of duties

Five years of experience in the development, implementation, or administration of a transportation or safety program; or in engineering, architecture, geography, human resources, financial operations, information technology, risk management, policy planning, or administrative services; OR

Six years of full-time work experience in any field plus two years of experience in the development, implementation, or administration of a transportation or safety program; or in engineering, architecture, geography, human resources, financial operations, information technology, risk management, policy planning, or administrative services; OR

A bachelor's degree plus two years of experience in the development, implementation, or administration of a transportation or safety program; or in engineering, architecture, geography, human resources, financial operations, information technology, risk management, policy planning, or administrative services; OR

An advanced degree plus one year of experience in the development, implementation, or administration of a transportation or safety program; or in engineering, architecture, geography, human resources, financial operations, information technology, risk management, policy planning, or administrative services.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Supplemental information

Job Duties:

The job duties and responsibilities listed below are for the DOTD Program Specialist 3 position and represent the duties and responsibilities that the incumbent will be expected to fulfill.

• Under the broad supervision from the DOTO Program Manager (Position 88325), this position directs, coordinates and administers the Declaration of Eligibility (DOE) process for DBE certified firms.
• Perform in-depth desk audits on those firms applying for annual renewal on their anniversary date to determine the firms continued eligibility to participate in the program. Close to 1000 firms are audited annually to ensure there are no changes in ownership and control structure.
• Oversees and has responsibility for the maintenance of the section's computerized DBE certification history file and retrieves data for statistical information required by department personnel and executive staff, state and federal agencies, and outside entities as requested per 49CFR26.81 and 49CFR26.85.
• Incumbent also serves as the principal assistant to the Compliance Statewide Program Manager 2 for the Compliance Programs Section.
• Under the broad supervision of the DOTO Program Manager the incumbent is responsible for processing payment for all invoices received for the DBE/SS Contract in accordance with 23CFRPart230. ll 7.
• For the Compliance Programs Section and Marketing and Communications Support Section, incumbent will coordinate meetings by arranging the meeting site, notifying those who are to attend and overseeing the procurement of any special equipment, supplies, materials or information needed.
• Serves as the Safety Coordinator for Compliance Programs and Marketing and Communications Support Section, and as such prepares accident and safety reports as well as monthly safety meetings and is responsible for routine fire drills.
• Serves as the Record Retention Coordinator and is responsible for determination of record destruction, scanning and storage.
• Serves as the timekeeper for the Compliance Programs Section and Marketing and Communications Support Section by entering time and attendance as well as maintaining all time and attendance records. Also responsible for generating and maintaining all necessary time and attendance reports.

Position Specific Details:

Appointment Type: This position is open to only current DOTD employees; and may be filled by detail to special duty.

Compensation: Additional compensation may be considered for applicants who possess extraordinary job-related qualifications or credentials in accordance with State Civil Service Rule 6.5(g) and DOTD policy. Any such consideration is subject to approval, verification, and applicable pay limitations.

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Paula Roddy

State Program Manager, Section 37

(225) 379-1363

Paula.Roddy@la.gov

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services, is available:

https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.