Job Description

Requisition No: 881461

Agency: Department of State

Working Title: DOS - SENIOR MUSEUM REGISTRAR - 45000024

Pay Plan: Career Service

Position Number: 45000024

Salary: $37,419.96 annually

Posting Closing Date: 08/13/2026

Total Compensation Estimator Tool

Department of State

Senior Museum Registrar

Division of Historical Resources

Bureau of Archaeological Research

Internal Agency

Minimum Qualifications:

• Four (4) years of direct work experience in Museum Studies, Anthropology, Archaeology or a closely related field; OR a bachelor’s degree from an accredited college or university in one or more of the above fields AND two (2) years combined full-time experience in an archaeology collections and archives setting
• Resume and relevant cover letter detailing applicants’ two (2) years’ minimum work experience in archaeology collections and archives organizations, which includes a description of the work performed.

Preferences:

• Experience selecting and preparing objects for exhibit and/or loan
• Experience analyzing and cataloging archaeological collections
• Experience conducting independent research on archaeological collections
• Experience working with archives
• Strong technology skills including Microsoft Office products and collections management systems

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

• Takes primary responsibility for maintaining artifact loan records, including coordinating and compiling borrower information, reviewing borrower’s facility report where required, preparing loan documents, issuing and processing renewal notices (including record of Certificate of Insurance where required), entering and/or updating computer database records pertaining to artifact loans and maintaining associated archives.
• Assists collections manager in helping clients and visitors find and review artifacts. Assists in helping clients select archaeological artifacts for loans appropriate to the purpose and facilities of the borrowing agency. This includes helping clients identify and place archaeological artifacts in historic context and assisting clients with the interpretation of artifacts for exhibit purposes.
• Assists other staff in maintaining standard artifact and accessions archaeological databases, including data entry, periodic data checks, annual audits and information retrieval. This includes assisting with accessioning new collections, processing related forms, preparing new collections for inventory, and transferring items to the conservation lab for conservation.
• Takes primary responsibility for overseeing integrated pest management program including regularly setting traps, identifying insects within them, and maintaining data of findings. Also takes primary responsibility for monitoring temperature and humidity levels using environmental monitors and recording data on a regularly scheduled basis.
• Perform other work-related duties as required.

Knowledge/Skills/Abilities:

• Knowledge and experience analyzing, cataloguing, and locating artifacts within a collections management database system;
• Knowledge of professional IPM standards;
• Windows based applications experience;
• Excellent organizational skills and close attention to detail;
• Knowledge and experience in the proper handling, storage, and transportation of artifacts.
• Knowledge of relevant statutes and rules that apply to managing the Division’s archaeological collections.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.