Job Description

Requisition No: 872545

Agency: Department of State

Working Title: DOS - ARCHIVIST III - 45000343

Pay Plan: Career Service

Position Number: 45000343

Salary: $45,442.44

Posting Closing Date: 04/05/2026

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Department of State

Division of Library and Information Services

Bureau of Archives and Records Management

Archivist III- Position No. 45000343

Open Competitive

Minimum Qualifications:

Six years of direct professional experience or a master’s degree.

Minimum of two years’ experience in archival appraisal and collections processing.

Preferences:

Certified Archivist.

Master’s degree in archives, records management, history, public history, library science or one of the social sciences.

Completed coursework or workshops in archives or records management outside of a completed degree or certification.

At least two years of direct professional experience working in archives reference in a formally established archival program (e.g. municipal, county, state, national, historical society, university, corporate, etc.).

At least two years of direct professional experience in providing technical assistance to municipal, county and state government agencies regarding archival issues.

At least two years of direct professional experience in providing technical assistance to municipal, county, and state government agencies regarding records management issues.

Experience serving as a Records Management Liaison Officer (RMLO) for a state agency.

At least two years of direct professional experience working in Florida government.

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

Serves as Lead Appraisal Archivist and assists in public records and manuscript acquisition and processing activities of the Section, including the solicitation of manuscript collections and the identification and transfer of public records. Coordinates appraisal activities, and appraises the archival, legal, fiscal and administrative value and assesses the physical condition and preservation concerns of public records and manuscripts.

Provides technical assistance to municipal, county and state government agencies about archival resources, manuscript management and the care and use of records with extended or permanent retention, assists in the development, review and implementation of records retention schedules and records disposition requests, including archival appraisal of scheduled records, to ensure proper life-cycle management of records.

Responds to telephone, mail and email requests for information about the programs or activities of the Section and assists in the utilization and maintenance of automated archival information system as applied to the Section’s areas of responsibilities and recommends and informs Supervisor of processing needs and priorities for both manuscript and public records collections. Provides constant monitoring of state-of-the-art techniques and practices for archival management. Maintains a high level of expertise through training courses, information exchange, reading and research.

Develops specialized finding aids, guides, indexes and descriptive materials for public records and manuscript collections and develops filing arrangements for the physical and intellectual placement of complex records systems within the State Archives’ collections. Serves as the Records Management Liaison Officer for the Legislature.

Performs other work-related duties as required.

Knowledge/Skills/Abilities:

Knowledge of the structure of Florida Government.

Knowledge of public records and history.

Knowledge of historical research techniques and trends

Knowledge of archival methodology, practices and standards.

Ability to travel locally during normal work hours.

Ability to lift and carry 40 lb. boxes.

Ability to effectively communicate, both verbally and in writing.

Ability to complete complex assignments on schedule.

CRIMINAL BACKGROUND CHECKS A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.