Job Description

Requisition No: 882116

Agency: Department of State

Working Title: DOS - ARCHIVIST I - 45000204

Pay Plan: Career Service

Position Number: 45000204

Salary: $34,760.00 - $36,752.32 annually

Posting Closing Date: 09/02/2026

Total Compensation Estimator Tool

Department of State

Division of Library and Information Services

Bureau of Archives and Records Management

Archivist I

Open Competitive

Minimum Qualifications:

• Six years of professional archives or library experience. A master’s degree from an accredited college or university may substitute for the required years of experience.

Preferences:

• A master’s degree in archives, records management, history, public history, library science, or one of the social sciences.
• At least one year of professional experience in a formally established archives program (municipal, county, state, or national, historical society, university).
• Coursework or workshops in archives or records management outside of a completed degree or certification.
• At least one year of experience working in one or more of the following: archival collections management, reference, preservation/conservation, public programs.
• At least one year of experience working in Florida government.

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

• Provides assistance to Archives researchers in accordance with professional archival reference and access standards and practices and with statutory and regulatory access requirements and restrictions, including identification and selection of desired archival records, use of indexes and other finding aids handling and use of archival collections, and use of online resources.
• Performs historical and archival research necessary to respond in person, mail, electronic and telephone requests for information from and about State Archives historical records collections and prepares replies for these requests.
• Provides group instruction to professional and history-allied organizations and the general public on the State Archives’ historical records collections, services and procedures to promote understanding, appreciation and use of the Archives.
• Assists in the development of finding aids, written procedures and other archives policies as needed in accordance with professional archival descriptive standards and operating practices.
• Performs other work-related duties as required.

Knowledge/Skills/Abilities:

• Ability to communicate and convey ideas clearly, both verbally and in writing.
• Ability to work effectively in a team environment.
• Ability to work effectively in stressful situations.
• Ability to establish and maintain effective working relationships with co-workers, subordinates and superiors.
• Ability to assimilate information quickly.
• Ability to lift, move, carry and/or push items weighing up to 20 pounds.
• Ability to bend, stoop, squat, reach, stretch and twist.
• Ability to climb stairs.
• Ability to work in extreme environmental conditions, outside or inside (e.g., heat; cold; dust; noise).
• Ability to ascend and descend ladders.
• Ability to sit or stand for extended periods of time.
• Ability to travel.

CRIMINAL BACKGROUND CHECKS A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.