Requisition No: 873981
Agency: Department of State
Working Title: DOS - ADMINISTRATIVE ASSISTANT II - 45000269
Pay Plan: Career Service
Position Number: 45000269
Salary: $34,760
Posting Closing Date: 04/27/2026
Total Compensation Estimator Tool
Department of State
Division of Library and Information Services
Bureau of Archives and Records Management
Position Name Administrative Assistant II, Position Number 45000269
Open Competitive
Minimum Qualifications:
High school diploma or equivalent.
Three years of administrative support or clerical work experience.
Preferences:
Experience using the state procurement management system.
Experience preparing state travel authorizations and reimbursements.
Experience providing administrative support within a library, archives or state agency setting.
Special Note:
Responses to qualifying questions must be clearly supported in your employment history.
Duties and Responsibilities:
Provides administrative support for Division programs at the direction of the management team and completes tasks as assigned. Some examples include completing research for public record exemption forms for the Bureau of Archives and Records Management and assisting with the statewide delivery service for the Bureau of Library and Network Services.
Assists Division staff with procurement following Division, Department, and State of Florida processes and procedures.
Arrange travel and prepare travel documents and forms at the direction of Division staff.
Performs other related duties as required.
Knowledge/Skills/Abilities:
Knowledge and ability to use personal computers, including word processing, spreadsheet, and database software.
Ability to communicate effectively both verbally and in writing.
Ability to organize work assignments.
Ability to work effectively in an environment with regular interruptions.
Experience in creating, filing, entering or tracking data.
Experience managing files and records.
CRIMINAL BACKGROUND CHECKS A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.
IMPORTANT NOTICES:
We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills and talents to join our workforce.
Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.
Join Florida’s talented workforce to fulfill your professional goals and achieve a meaningful career. Our talented public servants work hard to serve more than 19 million residents across Florida, and you, too, can realize success in the Sunshine State.
Working in Florida’s state government means being responsive to the issues impacting the taxpayers of our state. Florida’s state government boasts both fast-paced work environments in which critical thinking and creative problem-solving are a must as well as steady employment opportunities that prize consistent service to our state’s residents. In some positions, state employment means being able to influence policy decisions and help implement change. In others, state employment means being the reliable resource that our taxpayers have come to expect from Florida’s public servants. All positions offer the ability to gain valuable experience quickly, improving your overall skillset. The State of Florida is seeking individuals with leadership skills, creativity and dedication to their fellow Floridians and individuals who recognize the professional development opportunities and achievements possible through state service.
Florida boasts the third largest population in the country and is richly diverse in both population and landscape. With an award-winning park system, warm weather and beautiful bodies of water, Florida is the perfect environment for recreational activities and outdoor enthusiasts. Our favorable tax climate means your income goes further and our business-friendly policies foster private sector growth. Joining Florida’s talented, diverse workforce provides the opportunity to achieve your professional goals while living in a state that values quality of life, culture and recreation. For employment opportunities with the State of Florida, visit https://jobs.myflorida.com.
