Requisition No: 867602
Agency: Department of State
Working Title: DOS - ADMINISTRATIVE ASSISTANT I - 45000258
Pay Plan: Career Service
Position Number: 45000258
Salary: $34,760
Posting Closing Date: 01/13/2026
Total Compensation Estimator Tool
Department of State
Division of Library and Information Services
Bureau of Archives and Records Management
Position 000258 – Administrative Assistant I
Internal Agency
Minimum Qualifications:
Current Department of State Employee
A high school diploma or equivalent.
Three years of clerical work experience. College education may substitute at the rate of 30 semester or 45 quarter hours from an accredited college or university for each year of the required work experience.
Preferences:
Experience performing clerical duties such as data entry, filing, photocopying and mailing materials.
Experience with image processing software such as Adobe Photoshop.
Experience working in a team to complete complex processes.
Experience with the proper handling of rare, important or sensitive records or other materials.
Experience conducting research or answering public requests for information.
Special Note:
Responses to qualifying questions must be clearly supported in your employment history.
Duties and Responsibilities:
Assists with preparing items for digitization, indexing, transcription and quality control.
Maintains inventory of promotional materials and manages distribution of such materials to the public and other agencies, including packaging these materials for outreach programs or shipment to requestors.
Prepares and operates audio/visual equipment, computers and related software for meetings, programs and events.
Assists with rehousing, arranging and describing collections.
Performs clerical duties such as data entry, filing, photocopying and mailing.
Performs other work related duties as required.
Knowledge/Skills/Abilities:
Knowledge of Florida history
Ability to transcribe original archival records
Lift and carry 40 lb. boxes.
CRIMINAL BACKGROUND CHECKS A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.
IMPORTANT NOTICES:
We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills and talents to join our workforce.
Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.
Join Florida’s talented workforce to fulfill your professional goals and achieve a meaningful career. Our talented public servants work hard to serve more than 19 million residents across Florida, and you, too, can realize success in the Sunshine State.
Working in Florida’s state government means being responsive to the issues impacting the taxpayers of our state. Florida’s state government boasts both fast-paced work environments in which critical thinking and creative problem-solving are a must as well as steady employment opportunities that prize consistent service to our state’s residents. In some positions, state employment means being able to influence policy decisions and help implement change. In others, state employment means being the reliable resource that our taxpayers have come to expect from Florida’s public servants. All positions offer the ability to gain valuable experience quickly, improving your overall skillset. The State of Florida is seeking individuals with leadership skills, creativity and dedication to their fellow Floridians and individuals who recognize the professional development opportunities and achievements possible through state service.
Florida boasts the third largest population in the country and is richly diverse in both population and landscape. With an award-winning park system, warm weather and beautiful bodies of water, Florida is the perfect environment for recreational activities and outdoor enthusiasts. Our favorable tax climate means your income goes further and our business-friendly policies foster private sector growth. Joining Florida’s talented, diverse workforce provides the opportunity to achieve your professional goals while living in a state that values quality of life, culture and recreation. For employment opportunities with the State of Florida, visit https://jobs.myflorida.com.
