Job Description

Requisition No: 878722

Agency: Department of State

Working Title: DOS - ACCOUNTANT IV - 45000047

Pay Plan: Career Service

Position Number: 45000047

Salary: $36,178.71 annually

Posting Closing Date: 07/13/2026

Total Compensation Estimator Tool

Department of State

Accountant IV

Division of Administrative Services

Bureau of Planning, Budget & Financial Services

Open Competitive

Minimum Qualifications:

• High School diploma and 2 years professional accounting experience.
• Experience with processing invoices for payment.

Preferences:

• Experience with processing Travel Reimbursements Vouchers for payment.
• Experience with approving Florida Purchasing Card charges.

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

• Serves as a Financial Representative for the divisions. Assists and responds to requests concerning accounts payable and operating budget.
• Processes MyFloridaMarketPlace invoices as well as travel reimbursements and incidental invoices. All payments must comply with the Department of Financial Services - Reference Guide for State Expenditures, State Purchasing and Departmental policies. Maintains and monitors current balances of all assigned purchase orders and encumbrances in FLAIR. Complete all payments in accordance with section 215.422, Florida Statutes.
• Generates the Summary of Contractual Services Agreement from FACTS that is approved by the appropriate contract manager for each invoice. Encumbers each contract or agreement in the Florida Accounting Information Resource (FLAIR)system ensuring funding codes are appropriate and correct. Monitors and tracks balances, budget releases and cash. Ensure payments are processed timely. Requests additional budget release and cash as needed. Reconciles appropriate spread sheets to FLAIR. Serves as a backup Financial Representative for all Departmental contracts, memorandum of agreements and other miscellaneous agreements. Assists with the input of information and documents into FACTS (Florida Accountability Contract Tracking System).
• Processes Purchasing Card receipts from divisions. Ensure all required management approvals and support documentation are attached. Assigns funding codes that are appropriate and correct.
• Verifies cash and budget availability. Payments are completed to the bank within the established time frame notwithstanding unforeseen complications.

• Works with the Purchasing Office in the requisition to purchase processes by assigning funding codes that are appropriate and correct.
• Responsible for assembling payment vouchers and assists with mailing state warrants for the divisions daily.
• Performs other work-related duties as required.

Knowledge/Skills/Abilities:

• MS Word & Excel, FLAIR, FACTS & accounts payable.
• Knowledge of accounting principles, practices & procedures.
• Ability to prepare & maintain a variety of accounting records.
• Ability to understand & apply rules, regulations, policies & procedures.
• Communicate effectively both verbally & in writing.

CRIMINAL BACKGROUND CHECKS

A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.