Job Description

We are looking for a Documentation/Liaison Coordinator who thrives in a structured, process-driven environment and takes pride in delivering precise, high-quality work. The ideal candidate is service-oriented, dependable, and detail-focused, with the discipline to follow established procedures and make sound decisions based on verified information.

If you consistently strive for accuracy, remain professional under pressure, and value organized, standards-driven work, we invite you to join our team.

AREAS OF RESPONSIBILITY:

• Acts as the companys authorized liaison with TESDA, DMW, MARINA, and various embassies for all required transactions.
• Handles documentation for crew assigned to 7–8 vessels, including renewals, follow‑ups, encoding, scanning, and uploading to CIMS.
• Monitors and liquidates expenses related to assigned tasks, including requests for payment.
• Prepares all requirements for joining seafarers and supernumeraries in Philippine ports.
• Completes all reportorial requirements related to assigned responsibilities.

TASKS:

The Documentation/Liaison Coordinator ---

• Coordinates with government agencies, including DMW, MARINA, DOH clinics, and embassies for a crew documentation and processing needs.
• Prepares, processes, and submits seafarer employment contracts (in‑house and non‑in‑house), visa applications, OECs, SRCs, and Flag State certificates.
• Verifies, monitors, and updates crew certificates (COP/COC/STCW), vaccinations, and other mandatory documents to ensure readiness for dispatch.
• Manages crew documentation lifecycle—checking completeness, scanning/uploading to CIMS, maintaining electronic and physical 201 files, and enforcing naming standards.
• Tracks and assists with DMW adjudication cases and facilitate contract cancellations when required.
• Prepares and submits required reports, accreditation applications, and vessel/rank updates to DMW.
• Handles financial processes related to documentation, including cash advances, payment requests, and liquidations.
• Supports system users as part of the team, with one member serving as CIMS super‑user, and perform other tasks as assigned.

QUALIFICATIONS:

• College graduate in Science, Management, or any related field.
• Has at least 2 years of experience in documentation or similar responsibilities.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Knowledgeable in government procedures for seafarer document processing.
• Strong customer service and communication skills.
• Detail‑oriented, able to work under pressure, and ensures thorough follow‑through.
• Effective team player with the ability to adapt to constant change.

Please send your application to our Human Resources Department. We offer competitive market-aligned terms and conditions, as well as a demanding work environment with interesting tasks for the right individual.

ODFJELL PHILIPINES, INC.

5F Unit 501-A WMall Building Diosdado Macapagal Avenue Corner Coral Way

Zone 10, Barangay 76, 4th District, Pasay City 1300

Odfjell.com