Job Description

* The Document controller shall coordinate and correspond with all project Contractors; follow up all tender/contract drawings & document submissions as per Project requirement; Monitor the status of Budget activities. Track the expenses and forecast the budget for the projects. Review of Tender Documents (other than scope of works); prepare of contract documents, work orders, materials requests; arrange meeting with contractor; prepare of MOMs; instructions from Superiors and quality standards; to facilitate the Departmental Operations.

* Carry out data entry of expenses related to the project.

* Compile, maintain and file all physical and computerized reports, records and other documents required, including auditable finance records to adhere to departments data management requirements.

* Analyze financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget.

Update accounting systems and facilitating data for preparation of periodic MIS reports to ensure timely availability of data for Finance department reporting requirements.

* Assist in preparation of annual budget forecast, year-end financial closing and capitalization of assets report to facilitate timely preparation of annual budget in order to support the budget forecasting requirements.

* Prepare necessary correspondence related to contracts; follow up project progress; ensure submission of necessary drawings, documents and material approvals related to project; coordinate with all project staff at offshore/site; manage documentation and related drawings; prepare final Tender Documents and prepare Contract Documents.

* Attend site visits with contractors; organize/coordinate site visits of bidders; attend project meetings with contractors; attend site inspections during material delivery & handover and prepare reports; coordinate with concerned Department during Marine Transportation related to projects and prepare MOMs for all the meetings attended

* Prepare "Inter Office Correspondences (IOC)" for project matters; prepare "Letter of Assistance" for Oil field passes for Contractor manpower and vehicles; coordinate with PT to obtain necessary approvals for Contractors & Marine Vessels (PPA, Oil field Security passes, Vetting Inspections)

* Accurate submission of data for compilation of periodic reports

Knowledge & Skills

Knowledge

Knowledge of basic financial and accounting principles

Proficiency with office productivity applications and aptitude for learning new systems

Knowledge of cash management principles and/or procedures.

Skills

Time Management

Accurate data entry skills

Good numerical concept understanding

Good at Teamwork & Cooperation

Excellent organizational skills and attention to detail